Office Assistant II

The City of Sammamish is a safe, family-friendly suburb in the Seattle area. The community boasts amenities found in a much larger community, all while maintaining its small-town charm. Sammamish has quality neighborhoods, vibrant natural resources, high-quality schools, retail offerings, and an abundance of recreational opportunities.

Ready to take the next step in your administrative career while making a meaningful impact in your community? The City of Sammamish is seeking a detail-oriented, customer-focused professional to join our team as an Office Assistant II.

In this dynamic role, you’ll serve as a vital link between the City and the public—supporting daily operations within the Community Development Department while helping ensure City services are efficient, accessible, and responsive.

• Impactful Work:
  Offers a unique opportunity to make a significant impact in local government.
• Professional Growth:
  Access to continuous learning opportunities and career advancement.
• Comprehensive Benefits:
  Health, dental, and vision insurance, FSA, retirement plans, and generous paid time off (vacation and sick).
• Collaborative Environment:
  Work with a dedicated and supportive team passionate about public service.
• Work-Life Balance:
  Paid time off, including vacation, sick leave, and comp time; 14 paid holidays plus a floating holiday.

Office Assistant II performs a variety of routine clerical and administrative activities for the City of Sammamish (City) involves supporting daily activities of Community Development or assigned staff, interacting frequently with, and providing information to the public, using designated systems to locate files and information, and generating and distributing correspondence and documents. In addition to cashiering and providing assistance in passport acceptance service and licensing programs, the Office Assistant II also supports the work of the Planning Commission.

The essential functions listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility.

Employees may also perform other duties as assigned.

• Opens and closes City Hall and the front desk.
• Receives the public and answers questions; responds to inquiries from personnel, citizens, and others; refers to appropriate department/personnel as needed; provides support to residents with permit related scheduling.
• Answers phones per established standards and protocols, provides information or routes calls to appropriate departments/personnel as required or necessary.
• Performs cashiering tasks (taking cash, credit card, and check payments through different software systems) for permits and other City-related business. Records and reconciles daily financial data.
• Leads Passport Acceptance Services and answering passport related questions.
• Provides pet and solicitor licensing services.
• Performs a variety of clerical duties including typing, copying, scanning, collating, and filing documents and correspondence; search for and enters data into files, spreadsheets, and automated office systems; maintains and updates contact information and distribution lists (for digital and USPS distribution); performs simple math calculations and completes assigned forms and paperwork.
• Receives mails, packages and shipments; sorts, opens, and/or distributes incoming and outgoing mail for personnel; inputs and updates information into designated manual and/or electronic correspondence logs; prepares outgoing mail.
• Assists the Clerk’s Office in Public Records Requests and other tasks with scanning and preparing documents for storage and/or destruction, in accordance with mandated records retention laws.
• Prepares council chambers and facilitates Planning Commission meetings in the evening of the first and third Thursday of each month; manages public comment before and during the Planning…