Transaction Coordinator​/Real Estate Assistant

Summit Sotheby’s International Realty is looking for a detail-oriented Senior Real Estate Transaction Coordinator / Real Estate Administrative Assistant. This role involves managing residential real estate transactions from listing to closing.

You need a strong understanding of Utah real estate contracts, compliance, and closing processes. The ideal candidate anticipates needs, resolves challenges, and provides an excellent experience for our agents. We seek someone proactive, organized, and thriving in a fast-paced, professional environment.

• Manage all aspects of residential real estate transactions from listing to closing.
• Review contracts, disclosures, and addenda for accuracy and compliance.
• Act as the main liaison among agents, clients, and title/escrow professionals for clear communication.
• Track key deadlines and contingencies for smooth, on-time closings.
• Ensure all transaction files meet brokerage and state compliance requirements.
• Resolve transaction challenges independently while maintaining professionalism.
• Keep organized and accurate digital records using transaction management systems.
• Support agents on transaction procedures, documentation, and timelines.
• Identify ways to enhance transaction efficiency and improve processes.
• Uphold the high standards of Summit Sotheby’s International Realty in every transaction.

• Minimum of 2+ years of experience in Utah residential real estate transaction management.
• Strong knowledge of Utah real estate contracts and compliance standards; experience in Idaho, Nevada, or California is a plus.
• Real estate license preferred but not required.
• Proven ability to manage multiple transactions and deadlines with minimal supervision.
• Calm, solution-oriented approach in fast-paced and high-pressure environments.
• High level of personal accountability and ownership.
• Desire to learn, grow, and contribute to a world-class real estate brokerage.
• Interest in a long-term career in real estate transaction management or operations.
• Exceptional attention to detail and strong organizational skills.
• Self-starter with a positive, problem-solving mindset.
• Strong interpersonal skills with the ability to connect across diverse personalities.
• High level of comfort with technology and enthusiasm for implementing new systems to improve productivity.
• Commitment to delivering excellent customer service.
• Proficiency in Google Workspace and Microsoft Office Suite; familiarity with Apple products.
• Team-oriented mindset with a commitment to shared goals and overall success.

Summit Sotheby's International Realty is the local affiliate of a global brand whose name is synonymous with unparalleled experience and customer service. We represent homes of all price points in all corners of the state. Our team is tight-knit, and our goals are off the charts. We believe in pushing the envelope and think each day is an opportunity to redefine the real estate industry.

This position will be located in our Sugarhouse office. This is a full-time position, Monday through Friday, with a salary range that is based on experience and qualifications. If you’re a proactive professional with a vision for your own growth within a company that’s rapidly evolving, we’d love to hear from you.