Legal Assistant - Litigation

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In coordination with the Environmental and Natural Resources Practice Group Legal Team, this position will provide advanced legal and administrative support to attorneys, paralegals, peers and other colleagues as needed and requested. Duties may vary based upon location and practice group.

• Understands the specific needs and business of the practice group.
• Manages the business intake process - runs adversary searches, drafts screening memos and engagement letters and opens new files.
• Prepares, revises and formats legal documents and correspondence using various software applications and according to instructions; proofreads documents/correspondence for content, spelling, grammar, language usage and punctuation and puts into final form.
• May transcribe digital audio files to create written transcripts of recorded information.
• Prepares documents and applicable fees for electronic filing as needed and according to instructions. E-files documents with federal and state courts and other agencies.
• Manages incoming and outgoing telephone calls, mail (regular, certified, UPS, Fed Ex, etc.), hand deliveries and emails.
• Supports client activities and provides direct contact client assistance and support.
• Maintains and manages attorney/paralegal calendars - docket court deadlines, conferences, teleconferences, depositions, other meetings as requested.
• Assists as needed with in-office tasks/requests, projects, overflow work, administrative work and other duties as required to support and aid in the workloads of attorneys, paralegals, peers and other colleagues throughout the firm.
• Navigates workflow technology with a high level of skill and partners with central team for maximum efficiency and quality.
• Effectively manages workflow and priorities.
• Proactively supports the team and demonstrates a positive and collaborative approach to working with others.
• Serves as a resource to teammates.
• May manage logistics for internal and external meetings.
• May liaise with courts.

• Communication - Understands the importance of and demonstrates verbal, written, and non-verbal communications.
• Customer/ Client Experience - Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.
• Job Knowledge & Technical Skill - Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.
• Organizing & Planning - Proactively takes actions, finds solutions, and displays skills to be efficient and productive.

• High school education with 4+ years legal assistant experience or two years legal assistant training plus at least 2 years legal assistant experience.
• Advanced legal assistant skills, including accurate typing; working knowledge of personal computers; strong knowledge and skills in MS Outlook, Word, Excel and Adobe Acrobat; excellent grammar, spelling, punctuation and proofreading skills; and advanced knowledge of legal terminology.
• Strong litigation and e-filing experience. Strong knowledge of federal, state and local court rules.
• Advanced knowledge in one or more specialty areas preferred (i.e., bankruptcy, real estate, construction, etc.).
• Knowledge of iManage, iCompli, Intapp, Intapp Time, Emburse (formerly Chrome River), and Compu Law, or similar software preferred.
• Excellent communication and interpersonal skills to deal with a wide variety of people inside and outside the firm.
• Excellent organizational skills to handle the work of several attorneys/paralegals.
• Ability to work effectively under pressure to meet tight deadlines.
• Ability to work effectively independently and as part of a team.
• Excellent judgment, problem solving and decision-making skills to handle a variety of responsibilities under general supervision.

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Professional office atmosphere; exposure to computer screens. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events.

The work…