School of Medicine Registrar

Overview

Open Date: 01/16/2026

Requisition Number: PRN
44095B

Job Title:

School of Medicine Registrar

Working Title:

School of Medicine Registrar

Career Progression Track: E

FLSA Code:
Administrative

Patient Sensitive Job Code?:
No

Standard Hours per Week: 40

Full Time or Part Time?:
Full Time

Shift: Day

Work Schedule

Summary:

Monday – Friday, business hours. This position is located at 27 S Mario Capecchi Dr. SLC , UT 84113.

VP Area: U of U Health - Academics

Department: 02045 - SOM Student Affairs

Location:

Campus

City:
Salt Lake City, UT

Type of Recruitment:
External Posting

Pay Rate Range: $56,000-$68,000/annually, depending on experience

Close Date: 03/16/2026

Priority Review Date:
Note - Posting may close at any time

The Office of Student Affairs with the Spencer Fox Eccles School of Medicine ( SFESOM ) works closely with medical students to ensure they feel supported and successful during their time at the SFESOM by facilitating the personal and professional development of the students through accessibility, professionalism, collaboration, and inclusivity.

The SFESOM Registrar develops and delivers services and programs related to the maintenance of permanent records, registration, grading, academic policies, verifications, graduation, and records management for students and Alumni at the SFESOM . This includes serving on event committees that are pertinent to the role and records of the Registrar. This position requires the use of multiple database systems internal and external to the U and required by the Association of American Medical Colleges ( AAMC ), including, but not limited to, People Soft, Electronic Residency Application Service ( ERAS ), National Residency Matching Program ( NRMP ), Early Match Databases, Student Records System ( SRS ), National Board of Medical Examiners ( NBME ), Visiting Student Learning Opportunities ( VSLO ), SFESOM Tools database, OnBase, Course Dog and curriculum specific databases.

Frequent collaboration occurs with various departments in the SFESOM , University of Utah Health, and other health systems within the community and nationally.

Our generous University staff benefits package includes but is not limited to healthcare and dental plan options, tuition reduction, UTA pass (Bus, TRAX , & Front Runner), paid holidays, paid leave time, employer and employee paid retirement, and more!

• Oversee medical student records process by leading a registrar team to maintain current and archived records, interpret guidelines and policies regarding student records, and communicate effectively to students, staff, and faculty as it relates to this position.
• Serves as liaison with main campus Registrar’s Office to comply with university policies and federal FERPA law to ensure medical students’ courses, enrollment, graduation, biographical data, and verification process are in accordance with main campus university systems, AAMC , and medical school databases.
• Collaborates with SFESOM Curriculum Office to effectively use the Kuali Curriculum Management system, SFESOM Tools database, and People Soft to process new course submissions, catalog changes, section creations, calendaring, and any other course needs, while reviewing workflow process for efficiency.
• Manage and update course catalogs to be published on the main campus and in SFESOM Tools.
• Coordinate course registration (including adding/dropping of courses by deadlines), collection of grades, and recording of final grades and student performance evaluations, and submit into People Soft, Tools, hold report resolution, and any other databases as required.
• Maintain, review, and edit student records through the graduation check process for certifying graduation requirements for MD and masters degrees awarded. This includes auditing for duplicate course enrollment, grade verifications, and coordinating with advisors when needed to ensure graduation requirements are met for medical students.
• Coordinate the Visiting Student Learning Opportunities ( VSLO ) program including verifying academic standing, accurate documentation, application requirements are satisfied, verifying student enrollment, and all procedures for visiting students to comply with placement at University of Utah Health, Intermountain, or other regional health locations.
• Maintain data and run requested reports and queries, generate internal transcripts, enrollment reports, letters of good standing, and class statistics reports, enter NBME scores, and verifications of education (and other needed requests) for medical students and Alumni verifications for licensure.
• Oversee the preparation and submission of the Medical Student Performance Evaluation ( MSPE ), and enrollment into the Electronic Residency Application Service ( ERAS ), certify eligibility for residency matching services including the National Residency Match Program ( NRMP ), the San Francisco Match, the Urology Match, and the Military Match.
• Coordinates with medical school IT to update the internal…