Office Administrator

This position is within the Division of Epidemiology and will provide essential support to the NIDA Clinical Trials Network, Greater Intermountain Node, which is housed within the Program for Addiction Research, Clinical Care, Knowledge, and Advocacy: (Use the "Apply for this Job" box below). This position will work closely with and report directly to the Clinical Research Manager and supports the needs of an active clinical research program.

The ideal candidate is flexible, organized, and comfortable interacting with the populations we serve. Previous research or office administration experience is not required. What matters most is a positive attitude, willingness to learn, and strong attention to detail. Training will be provided, and we encourage applicants who are eager to grow and develop new skills to apply. This position is hybrid, with 80% on-site in our offices on the Research Park campus required.

• Oversee day-to-day office operations to ensure an organized, efficient, and welcoming environment.
• Coordinate and schedule internal and external meetings, including conference and video calls on behalf of leaders.
• Support leaders with planning and logistics for local engagement and culture-building initiatives.
• Serve as the face of the office, developing and maintaining relationships with building management, vendors, and internal departments.
• Assist the clinical trials team with regulatory documentation and processes for active clinical trials.
• Provide general assistance to research staff and contribute to study operations where needed.
• Interact professionally and compassionately with research participants and the populations served by the program.
• May support functions such as accounting, reception, timecard approval, facilities coordination, supply management, and other back‑office duties as assigned.

• Equivalency Statement: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
• Office Administrator, I:
  Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
• Office Administrator, II:
  Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
• Office Administrator, III:
  Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

Learn more about the great benefits of working for University of Utah: .edu

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at  for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions.

Please contact Utah Retirement Systems at  or  or University Human Resource Management at  if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or…