Administrative Assistant

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Announcement

Details

Open Date 12/23/2025

Requisition Number PRN
43914B Job Title Administrative Assistant Working Title Administrative Assistant Career Progression Track D Track Level FLSA Code Nonexempt Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary

8am to 5pm

VP Area Academic Affairs Department 00161 - College of Education-Dean Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $15.19 - $26.00 Close Date 03/23/2026 Priority Review Date (Note - Posting may close at any time)

Job Summary

The College of Education seeks a highly organized and detail-oriented Administrative Assistant to support the smooth operation of our academic department. The ideal candidate will demonstrate clear communication skills, the ability to learn new processes quickly, and the capacity to prioritize tasks from multiple sources to meet various deadlines. Discretion, good judgment, and problem-solving skills are essential, as is the ability to maintain a positive attitude in a dynamic environment.

The Administrative Assistant will join a transparent and supportive work environment while becoming proficient in relevant campus processes.

Responsibilities

Job Functions

* Assists with department programs and projects.

* Takes notes and prepares meeting minutes for department leadership.

* Schedules, plans and coordinates work actions of faculty/staff.

* Draft, format, and proofread documents, reports, and presentations.

* Collects, organizes and analyzes data for specialized reports.

* Maintain accurate and organized files and records, both electronic and physical.

* Assists with managing documents and information related to various aspects of faculty recruitment, retention, and promotion such as coordinating itinerary planning, faculty onboarding, Interforlio document management, etc.

* Assists with the implementation of department and University policies and procedures.

* Provides administrative support by scheduling appointments, coordinating meetings and conferences, managing events, seminars, workshops, arranging travel, preparing reimbursements and maintaining and ordering office supplies.

* Track deadlines and remind department chairs, faculty, staff, and students of important events.

This job description is not designed to contain or be interpreted as a

comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions

Nearly continuously: office environment

Work Environment and Level of Frequency typically required

Nearly Continuously:
Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously:
Sitting, hearing, listening, talking.

Often:
Repetitive hand motion (such as typing), walking.

Seldom:
Bending, reaching overhead.

Minimum Qualifications

Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type Benefited Staff Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at  for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions.

Please contact Utah Retirement Systems at  or  or University Human Resource Management at  if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual…