Intellectual Property Legal Assistant

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This range is provided by Spherion Utah. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$52,000.00/yr - $77,000.00/yr

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We are seeking a Legal Assistant to join the Intellectual Property - Trademark Group in the Salt Lake City office. In this role, you will be a valued team member providing legal administrative support in a dynamic Trademark Group.

Responsibilities:

• Provide legal administrative support to attorneys and act as a liaison for clients.
• Help with client and matter openings, which includes conflicts checks and engagement letters.
• Review calendars proactively to stay informed of attorneys' deadlines, anticipate next steps, and implement follow-up procedures to ensure deadlines are met.
• Create, edit, revise, redline, and/or proofread documents.
• Maintain client and docket files and work with the document management system, docket system, and U.S. Patent and Trademark Office records.
• Assist with reviewing the daily docket and coordinating with attorneys and paralegals on upcoming filing dates and deadlines.
• Help with reporting USPTO correspondence to clients and preparing information disclosure statements.
• Enter and proofread attorneys' time, ensuring accuracy and compliance with firm policies by using spellcheck and appropriate task codes.
• Assist with the billing process, including distributing monthly proformas, reviewing and editing them, and sending invoices and related correspondence to clients.
• Maintain both electronic and hard copy client files and promptly and accurately file electronic documents in Outlook and the document management system.
• Process and route incoming mail and electronic communications and prepare outgoing mail and packages for shipment.
• Process reimbursement requests, check requests, and vendor invoices.
• Coordinate attorney meetings, appointments, and travel arrangements, including flights, hotels, and rental cars.
• Maintain attorney CLE records, including seminar registration and reporting.
• Delegate administrative tasks to Department Administrative Assistants.
• Provide a high level of customer service to attorneys and clients.

Qualifications:

• High school diploma or G.E.D. equivalent.
• At least 4 years of related experience; law firm experience is preferred.
• Advanced knowledge of Microsoft Office and proficiency with Adobe Acrobat.
• Excellent oral and verbal communication skills.
• Strong organizational skills and attention to detail and accuracy.
• Excellent customer/client service focus and skills.
• Ability to coordinate multiple tasks and perform well under pressure to meet deadlines.
• Thorough understanding of legal terminology and procedures pertinent to the practice area.
• Ability to use good judgment in resolving conflict and working in challenging situations.
• Ability to maintain client and firm confidentiality.
• Positive attitude and ability to work both independently and in a team environment.
• Excellent analytical and problem-solving skills; ability to use independent judgment.

Preferred Qualifications:

• Familiarity with the rules and procedures of the U.S. Patent and Trademark Office.
• Familiarity with Foundation IP.

• Seniority level Associate

• Employment type
  
  Full-time

• Job function
  
  Administrative and Legal
• Industries Legal Services

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Medical insurance

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401(k)

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