Administrative Assistant
Listed on 2026-02-01
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Administrative/Clerical
Office Administrator/ Coordinator, Healthcare Administration
Details
Open Date 12/08/2025
Requisition Number PRN
43755B
Job Title Administrative Assistant
Working Title Administrative Assistant
Career Progression Track D
Track Level S4 - Highly Skilled
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday through Friday 8:30 am to 5:00 pm
VP Area U of U Health - Academics
Department 00232 - General Internal Medicine
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 15.19 to 28.08
Close Date 01/31/2026
Priority Review Date (Note - Posting may close at any time) 12/15/2025
Job SummaryProvides complex administrative support for department management. Coordinates and oversees the work of support staff.
Responsibilities Job FunctionsAssists department with business planning and goal setting.
Assists with the development of department budgets.
Schedules, plans and coordinates work actions of support staff.
Maintains budget records, such as reconciling accounts and preparing expenditure statements.
Collects, organizes and analyzes data for specialized reports.
Coordinates the collection and preparation of operating reports.
Assists with the implementation of department and University policies and procedures.
Provides administrative support to upper level department management by scheduling appointments, coordinating meetings and conferences and maintaining and ordering office supplies.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work ConditionsNearly continuously: office environment
Work Environment and Level of Frequency typically requiredNearly Continuously:
Office environment.
Nearly Continuously:
Sitting, hearing, listening, talking.
Often:
Repetitive hand motion (such as typing), walking.
Seldom:
Bending, reaching overhead.
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
PreferencesType Benefited Staff
Special Instructions Summary Additional InformationThe University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions.
Please contact Utah Retirement Systems at or or University Human Resource Management at if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy,…
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