Project Administrator – SLC, UT

Overview

Project Administrator – SLC, UT (Transportation)

We are seeking a hardworking, experienced professional to serve as a Project Administrator with RAM Enterprise, Inc. This position supports RAM operational teams and senior leadership throughout the Mountain West Region, providing high-level administrative, project, and cost-control support. This is an hourly, non-exempt position reporting directly to the Mountain West Regional Director and working closely with the Operations Manager.

Benefits Include:

• Competitive wage
• Insurance Medical, Dental, and Vision
• 401(k) with company matching
• Life Insurance
• Health Savings Account
• Paid Time Off

• Promote safety as the companys number one priority.
• Support, promote, and participate in the SPADE (Safe People Always Determine Excellence) program.
• Provide high-level executive and administrative support to operational teams and senior management.
• Effectively manage and track multiple projects including scheduling, manpower needs, timecard management, project costing, billing, change order management, and project close-out.
• Attend and participate in project kick-offs, customer reviews, scheduling meetings, and project close-outs.
• Prepare billing workups with NOC and submit to Accounting for billing.
• Track project costs and change order requests.
• Coordinate project completions with AR, AP, Purchasing, and field teams.
• Obtain vendor quotes and assist the Purchasing Department with material requisitions.
• Maintain purchase orders including editing, revising, receiving delivery documentation, direct bill hotel POs, and closing POs at job completion.
• Reserve and manage lodging reservations in support of job activities.
• Oversee materials, purchasing, and ensure items are ordered prior to project needs.
• Maintain organized project documentation including permits, job progress photos, and document control.
• Ensure T&M approvals are signed prior to job costing.
• Maintain confidentiality of all client, staff, and company information.
• Respond to customer inquiries in a professional, timely, and effective manner.
• Communicate job status, priorities, and current needs to customers and internal teams.
• Review, submit, and audit daily timecards with accurate cost codes, expenses, and descriptive diary entries.
• Enter credit card charges and invoices into project costing sheets.
• Ensure equipment, materials, and expenses are tracked to the correct job codes.
• Delegate timecard and administrative review responsibilities when on PTO.
• Provide leadership by promoting accountability, professionalism, and positive team engagement.
• Lead, train, and mentor administrative staff or support personnel as applicable.
• Continually evaluate, develop, and implement administrative procedures, workflows, and best practices to improve efficiency.
• Ensure compliance with company policies, legal requirements, and industry standards.
• Support various departments and remote facilities as needed.
• Perform other duties as assigned by leadership.

• Possess a valid drivers license.
• Professional-level verbal and written communication skills with the ability to read, write, and understand English.
• Minimum 12 years of experience in mining construction or a similar industry.
• Excellent computer skills including Excel and Microsoft Office.
• Knowledge of Track software preferred.
• Strong organizational, multitasking, and problem-solving abilities.
• Excellent attention to detail, including documentation and confidential information handling.
• Ability to work in a fast-paced, dynamic environment while prioritizing tasks and meeting deadlines.
• Ability to work independently with minimal supervision and collaboratively as part of a team.
• Ability to operate standard office equipment including computers, printers, phones, calculators, and copiers.
• Ability to comply with all policies and procedures outlined in the Employee Handbook.

Work may require occasional weekend and/or evening hours.

Regular office environment expectations:

• Sitting at least 80%
• Standing, walking, and bending at least 10%

Majority of work will be on mine-site / jobsite. The following industrial environment expectations apply:

• Minimal exposure to hazards typical of an industrial job site
• Required use of personal protective equipment including hard hats, hearing protection, safety glasses, safety footwear, and as needed respirators, gloves, and other required PPE

RAM Enterprise, Inc. promotes a drug- and alcohol-free work environment through mandatory pre-employment and random drug testing.

RAM Enterprise, Inc. is an Equal Opportunity Employer.