Event Coordinator, Administrative​/Clerical

Overview

Job Summary:

We are looking for an experienced and proactive Event Coordinator to join our team. In this role, you will play a key part in planning, coordinating, and executing successful events from start to finish. The ideal candidate will have strong organizational skills, a knack for problem-solving, and a passion for delivering exceptional guest experiences.

• Event Execution:
  Work closely with Event Managers to plan and execute events, including logistics, timelines, production needs, and onsite support.
• Vendor & Logistics Coordination:
  Serve as a primary contact for vendors, managing contracts, payments, schedules, transportation, accommodations, permits, and parking.
• Guest Management:
  Support the Event Manager with all guest list needs, including updating RSVPs, calling attendees with event information, using event software to ensure invitations are sent and received, preparing and sending invitations, managing onsite registration, and helping ensure a smooth and positive guest experience.
• Event Setup & Staffing:
  Assist with event setup and coordinate event staff and volunteers under the direction of the Event Manager.
• File & SOP Management:
  Maintain organized event files, documents, and post-event materials, and assist in reviewing and updating team SOPs.
• Inventory & Event Closet:
  Maintain the event closet by organizing, labeling, and tracking inventory and supplies.
• Team & Administrative Support:
  Provide general administrative and operational support to the events team before, during, and after events, ensuring strong collaboration across teams and vendors.

• Minimum Qualifications:
  
  Experience in event planning and coordination.
• Strong organizational, communication, and problem-solving skills.
• Ability to work nights and weekends as needed.

• Requisition Number: PRN
  43650B
• Work Schedule:
  
  Full Time, Monday – Friday 8am-5pm
• Department: 00289 - Development
• Location:
  
  Campus
• Pay Rate Range: $45,000
• Close Date: 2/20/2026
• Open Until Filled:
  Yes