Administrative Assistant

Open Date 01/28/2026

Requisition Number PRN
44135B

Job Title Administrative Assistants

Working Title Administrative Assistant

Career Progression Track S00

Track Level S3 - Skilled, S2 - Intermediate

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary 8:00am-4:30pm

VP Area U of U Health - Academics

Department 00958 - DFPM-Administration

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $18.00-$23.00

Close Date 04/28/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

Administrative Assistant

Perform a variety of administrative support duties for supervisor or department to ensure office operations run smoothly and efficiently.

Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information.

Assist in planning department activities, and manage meeting calendars.

Track expenses and inventory, monitor and order supplies, and schedule maintenance repairs.

Assist with word processing and data entry.

Remain knowledgeable of department policies. May make contacts of a sensitive, complex, and confidential nature.

Complete routine tasks under moderate supervision.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Administrative Assistants, II

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs.

Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Completes routine tasks under moderate supervision.

Requires at least 1 year of related experience.

This is an Intermediate Level position in the Support track.

Job Code: S22732

Grade: S14

Administrative Assistants, III

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs.

Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Completes assignments with little supervision. May assist less-experienced team members.

Requires 3+ years of related experience.

This is a Skilled Level position in the Support track.

Job Code: S22733

Grade: S16

Minimum Qualifications

EQUIVALENCY STATEMENT :

1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Administrative Assistants, II:
Requires at least 1 year of related experience.

Administrative Assistants, III :
Requires 3+ years of related experience.

Type Benefited Staff

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons…