Administrative Assistant

We Changed the Name-Not the Standard. Meet Total Talent Solutions.

A globally recognized financial services organization is seeking a highly professional Administrative Assistant to support fast-paced teams in a collaborative, high-standards environment. This contract role is ideal for a detail-oriented administrative professional who thrives on organization, discretion, and supporting senior leaders while managing multiple priorities with confidence.

Hours & Pay

• Pay Rate: $29.00 per hour
• Contract Duration: 6 months

What You'll Do

• Provide administrative support in a team-oriented environment, offering flexibility to support multiple teams as needed.
• Coordinate domestic and international travel arrangements and process a high volume of expense reports and invoices accurately and compliantly.
• Arrange internal and client meetings both on and off campus, including booking conference rooms, coordinating catering, registering guests, and organizing materials.
• Manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating phone and video conference calls.
• Perform general administrative tasks such as invoice submissions, time entry, copying, scanning, filing, mailing, archiving, and ad hoc project support.
• Answer incoming phone calls and take detailed, accurate messages while interacting professionally with senior business leaders and clients.
• Handle highly confidential and sensitive client information with the utmost discretion.
• Act as an integral member of the administrative support team, maintaining awareness of current priorities and support needs.
• Adhere to compliance regulations and obtain required approvals as necessary.

What You Bring

• Excellent judgment and discretion when handling confidential and highly sensitive information.
• Strong interpersonal skills with the ability to collaborate effectively with assistant teams locally and globally.
• Ability to remain calm under pressure while managing multiple tasks in a fast-paced environment.
• Exceptional written and verbal communication skills with a consistently professional presence.
• Provides remote support to executives and team members across multiple locations.
• Strong organizational skills and extreme attention to detail, with the ability to prioritize effectively.
• Self-starter mentality with strong anticipation and follow-up skills.
• Proactive problem-solving abilities and independent thinking.
• High degree of integrity, professionalism, and diplomacy.
• Proficiency in MS Word, Excel, PowerPoint, Outlook, and Zoom.
• Familiarity with expense platforms such as SAP Concur.
• Positive attitude and a supportive, team-focused approach.

Benefits & Perks

This opportunity offers weekly pay and a comprehensive benefits package that includes medical, dental, vision, and life insurance coverage, a 401(k) retirement plan, short-term disability benefits, employee discounts, and additional offerings designed to support your well-being throughout the contract assignment.

Take the Next Step

If you're an experienced Administrative Assistant who values professionalism, discretion, and supporting high-level teams in a dynamic environment, click Apply Now to be considered for this contract opportunity.