Administrative Assistants

Overview

Perform a variety of administrative support duties for supervisor or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, manage, store and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of department policies.

May make contacts of a sensitive, complex, and confidential nature. Complete routine tasks under moderate supervision.

Pay Rate: $15.00-$18.87 per hour

Working Hours:

19 hours per week

Location:

Salt Lake City, UT Close Date: 04/28/2026

Support office operations by creating and maintaining files, compiling reports, managing and disseminating information securely. Assist planning department activities, manage calendars, make travel arrangements, track expenses, monitor and order supplies, schedule repairs, and remain knowledgeable of policies.

• Administrative Assistants, I:
  Requires little to no related experience.
• Administrative Assistants, II:
  Requires at least 1 year of related experience.

Some related experience.

1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an affirmative action/equal opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106.

The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and affirmative action.

Director/Title IX Coordinator Office of Equal Opportunity and affirmative action (OEO/AA) 383 University Street, Level 1 OEO Suite Salt Lake City, UT oeo Online reports may be submitted at (Use the "Apply for this Job" box below). This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah.

A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. This position may require the successful completion of a criminal background check and/or drug screen. The University is a participating employer with Utah Retirement Systems (URS). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work).

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