Administrative Assistants

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Announcement

Details

Open Date 01/28/2026

Requisition Number PRN
16723N Job Title Administrative Assistants Working Title Administrative Assistant Career Progression Track S00 Track Level S2 - Intermediate, S1 - Entry Level Support FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff / Student Temporary? No Standard Hours per Week 19 Full Time or Part Time? Part Time Shift Day Work Schedule Summary

3-6pm

Is this a work study job? No VP Area U of U Health - Academics Department 00958 - DFPM-Administration Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $15.00-$18.87 Close Date 04/28/2026 Priority Review Date (Note - Posting may close at any time)

Job Summary

Perform a variety of administrative support duties for supervisor or department to ensure office operations run smoothly and efficiently.

Create and maintain files, compile reports, and manage, store and disseminate information, ensuring security and compliance of information.

Assist in planning departmnet activities, and manage meeting calendars.

Track expenses and inventory, monitor and order supplies, and schedule maintance repairs.

Assist with word processing and data entry.

Remain knowledgeable of department policies. May make contacts of a sensitive, complex and confidential nature.

Complete routine tasks under moderate supervision.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Administrative Assistants, I

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs.

Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Performs routine tasks as directed and under close supervision.

Requires little to no related experience.

This is an Entry-Level position in the Support track.

Job Code: S22731

Grade: S12

Administrative Assistants, II

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs.

Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Completes routine tasks under moderate supervision.

Requires at least 1 year of related experience.

This is an Intermediate Level position in the Support track.

Job Code: S22732

Grade: S14

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Administrative Assistants, I:
Requires little to no related experience.

Administrative Assistants, II:
Requires at least 1 year of related experience.

Preferences

Some related experience.

Special Instructions Summary Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically…