Executive Assistant to CEO

Overview

Location: SLC, Utah (Hybrid - with flexibility for occasional travel)

Reports to: CEO

Type: Full-time

Compensation Range: Competitive salary with performance-based bonuses and benefits

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Life is a physics-first health technology company that is a pioneering force in bioenergetics, bio-informational wellness, and mind-body health. Our mission is to restore human health by measuring, managing, and mastering energy & emotions
.

Our ecosystem includes:

• GEM Wearable – real-time detection and correction of energy imbalances
• mi Health Device – advanced tissue & injury repair
• Infoceuticals – proprietary liquid remedies designed to restore energetic balance
• BWS Solution – a comprehensive bioenergetic wellness system

We have a 20-year foundation of research, patents, and the world’s largest bioenergetic practitioner network. We combine cutting-edge technology with multimedia education, including internationally acclaimed films, online courses, and a vibrant social network—all designed to support a purpose-filled life.

We are scaling rapidly, launching new products, expanding B2B and B2C channels, and building a world-class customer support team to match our world-changing technology.

We are partnering with a high-growth organization in the health and wellness space to find a driven, resourceful, and exceptionally sharp Executive Administrative Assistant to support its CEO.

This is not a traditional EA role; it’s a high-touch partnership with a visionary leader who moves quickly, excels in a variety of domains, and thrives in a dynamic, startup-style environment. The right person will bring exceptional organization, adaptability, direction and judgment to a role that blends executive support, operations, and strategic coordination.

Every day will look different. You’ll be the glue that keeps the executive’s world running smoothly: managing a constantly shifting calendar, coordinating travel, tracking deliverables, and creating order in an ever-changing environment.

What You’ll Do:

• Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change.
  
  Communicate changes.
• Run the CEO’s day like a control tower.Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges.
• Time management for in-person meetings. Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time.
• Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat.
• Use AI and automation to increase leverage.Apply tools like ChatGPT, Claude Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track.
• Keep communication and follow-through tight.Track decisions, follow-ups, and pri orities in a shared note with CEO. Nudge the right people at the right time to keep things moving.

• Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You’re comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly.
• AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don’t want to use AI tools will not be a culture fit for this role.
• Comfortable with non-traditional hours. You understand that supporting an executive sometimes means…