Development Specialist

Priority Review Date

Note - Posting may close at any time

We are looking for an experienced and proactive Event Coordinator to join our team. In this role, you will play a key part in planning, coordinating, and executing successful events from start to finish. The ideal candidate will have strong organizational skills, a knack for problem‑solving, and a passion for delivering exceptional guest experiences.

• Event Execution: Work closely with Event Managers to plan and execute events, including logistics, timelines, production needs, and onsite support.
• Vendor & Logistics Coordination: Serve as a primary contact for vendors, managing contracts, payments, schedules, transportation, accommodations, permits, and parking.
• Guest Management: Support the Event Manager with all guest list needs, including updating RSVPs, calling attendees with event information, using event software to ensure invitations are sent and received, preparing and sending invitations, managing onsite registration, and helping ensure a smooth and positive guest experience.
• Event Setup & Staffing: Assist with event setup and coordinate event staff and volunteers under the direction of the Event Manager.
• File & SOP Management: Maintain organized event files, documents, and post‑event materials, and assist in reviewing and updating team SOPs.
• Inventory & Event Closet: Maintain the event closet by organizing, labeling, and tracking inventory and supplies.
• Team & Administrative Support: Provide general administrative and operational support to the events team before, during, and after events, ensuring strong collaboration across teams and vendors.

• Experience in event planning and coordination
• Strong organizational, communication, and problem‑solving skills
• Ability to work nights and weekends as needed

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
  • Yes
  • No

• Resume
• Cover Letter
• List of References

• Historical Only – Do Not Use – See Document Description for More Information – Addendum to the University of Utah – Veteran Only
• Historical Only – Do Not Use – See Description for More Information – Appropriate discharge document (such as DD‑2214) – Veteran Only

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us:  By Email: employment

The University of Utah is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at  for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post‑retirement rules and restrictions.

Please contact Utah Retirement Systems at  or  or University Human Resource Management at  if you have questions regarding the post‑retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an affirmative action/equal opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related…