Administrative Assistants

Track Level S4 - Highly Skilled, S3 - Skilled, S2 - Intermediate, S1 - Entry Level Support

FLSA Code

FLSA Code Nonexempt

Patient Sensitive Job Code?

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time?

Full Time or Part Time? Full Time

Shift

Shift Day

Work Schedule Summary

Full-time, Monday – Friday, 8:00 a.m. – 5:00 p.m. Hours may vary based on operational needs.

VP Area

VP Area U of U Health - Academics

Department

Department 00848 - Pediatric Administration

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment External Posting

Pay Rate Range

Pay Rate Range Depends on Experience

Close Date

Close Date 02/25/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

Job Summary:

The Department of Pediatrics has an immediate opening for an experienced, highly motivated Administrative Assistant to perform a variety of administrative support duties for the Division of General Pediatrics to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements.

Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. This position requires interfacing with various groups of people in a pleasant, helpful, and professional manner.

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

The University of Utah offers a comprehensive benefits package including:

• Variety of elective insurance coverage , including life insurance, short and long-term disability, accidental death & dismemberment, accident, critical illness, hospital indemnity, and pet.
• Employee discounts on a variety of products and services, including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
• Provide administrative support to the division including:
  • Purchasing and accounts payable
  • Onboard new faculty members
  • Schedule and facilitate meetings, prepare agendas, and distribute minutes
• Provide fundamental administrative support to the General Pediatrics Division with a specific focus on one of our six clinics and its faculty members.
• Coordinate multiple faculty members’ clinical schedules, facilitate meetings, proactively anticipate faculty members’ needs, and help with those needs whenever possible.
• Perform other related duties as assigned and participate in various administrative projects according to fluctuating division and department needs.

Core components of the position include the ability to multitask while simultaneously being able to prioritize tasks based upon urgency, importance, and deadlines.

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Administrative Assistants, I

Performs routine tasks as directed and under close supervision. Requires little to no related experience.

Administrative Assistants, II

Completes routine tasks under moderate supervision. Requires at least 1 year of related experience.

Administrative Assistants, III

Completes assignments with little supervision. May assist less-experienced team members. Requires 3+ years of related experience.

Administrative Assistants, IV

Highest-level support. Performs advanced tasks under minimal supervision. May mentor less-experienced team members. Requires 5+ years of related experience.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Administrative Assistants, I: Requires little to no related experience.

Administrative Assistants, II: Requires at least 1 year of related…