Executive Assistant

🧩 About the Role

We are seeking a highly organized and professional Executive Assistant to join the XIG Assistants Team
. This role supports a fast-paced, team-oriented environment and requires flexibility, discretion, and strong attention to detail.

• Provide day-to-day executive and administrative support across teams, offering coverage as needed
• Coordinate travel arrangements and process high-volume expense reports and invoices
• Manage complex calendars across multiple time zones and prioritize meeting requests
• Arrange internal and client meetings (on/off campus), including conference rooms, catering, guest registration, and materials
• Answer incoming calls and take detailed messages while interacting professionally with senior leaders and clients
• Perform general administrative tasks (invoicing, time entry, scanning, filing, mailing, archiving, ad hoc projects)
• Handle highly confidential and sensitive information with utmost discretion
• Act as an integral member of the support team, maintaining awareness of priorities

• Adhere to compliance regulations and obtain required approvals
• Strong judgment and discretion when handling confidential information
• Excellent communication skills (written & verbal) with a professional demeanor
• Calm under pressure with the ability to multitask and prioritize effectively
• Detail-oriented with exceptional organizational skills
• Team player with strong interpersonal skills; able to collaborate locally and globally
• Proactive, self-starter, and quick learner with strong problem‑solving skills
• High level of integrity, professionalism, and diplomacy
• Experience with expense platforms such as SAP Concur