Senior Executive Assistant to Chief Development Officer​/President Intermountain Foun

Job Description

This position provides executive level administrative support and partnership to the Chief Development Officer/President of the Intermountain Foundation as well as support as periodically needed to additional members of the Executive Leadership Team (ELT). This position also provides administrative support and serves as a liaison for the Board of the Intermountain Foundation.

This highly visible position directly interacts with members of the community on behalf of the executive leaders of Intermountain Healthcare. The Executive Assistant coordinates administrative and strategic support for the philanthropic efforts of the Intermountain Foundation. This includes creating agendas, drafting quality presentations, and coordinating with the Executive Business Partner on strategic initiatives.

The incumbent must consistently and proactively employ critical thinking and good judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions or other correspondence.

Due to the Chief Development Officer’s contact with high profile donors and community stakeholders across the enterprise, the Executive Assistant must demonstrate a high level of executive presence and decorum in all communications and meeting coordination and serves as an ambassador for the Chief Development Officer and the mission of Intermountain Foundation.

At Intermountain Health, you’ll be part of a mission-driven organization committed to improving health and well-being across communities we serve. You’ll work alongside visionary leaders in a collaborative, inclusive environment.

The Executive Assistant – Senior, ELT proactively anticipates needs to support a variety of administrative functions for the Chief Development Officer and other members of the Foundation and executive leadership teams. in a time sensitive, accurate, and confidential nature employing discretion and tact and high levels of professionalism and executive presence.

Primary responsibilities include partnering with the leader through excellence in task management, project coordination, executive calendar leadership, correspondence, travel/expense management, response to and/or effective referral of inquiries and requests, board and meeting management, and support of system needs. Flexible schedule is needed as work may occur outside normal business hours.

The Executive Assistant – Senior, ELT partners with the Chief Development Officer and serves as a liaison with a variety of internal and external stakeholders. Under the direction of the leader, caregiver will support Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives. This caregiver serves as a thought partner to the Chief Development Officer working closely and collaborating with the Executive Business Partner on all strategic initiatives, Foundation Board meetings, Board retreats and other key projects and areas of focus.

This caregiver provides advanced support of a technical nature including remote meeting management, facilitation of presentations and reporting, and management of multimedia needs both by the leader(s) and meeting support. Caregiver works as a competent member of the team, willingly providing back up support when appropriate, and actively supporting team goals.

The Executive Assistant serves as a liaison for the Foundation leadership team to assist with organizational requests, contract signatures, meeting management, campaign initiatives, and donor relations. The executive assistant provides direction on scheduling priorities to ensure alignment of goals and key areas of focus.

• Meeting Facilitation
• Answering Telephones
• Office Administration
• Communication Work
• Communication
• Interpersonal Communication
• Leadership
• People Management
• Organizing Meetings
• Meeting Management
• Organizing
• Creation…