Administrative Assistant

Work Schedule Summary

Monday through Friday 8:30 am to 5:00 pm

• Open Date: 12/08/2025
• Requisition Number: PRN
  43755B
• Job Title:
  
  Administrative Assistant
• Working Title:
  
  Administrative Assistant
• Career Progression Track: D
• Track Level: S4 - Highly Skilled
• FLSA Code:
  Nonexempt
• Patient Sensitive Job Code?:
  No
• Standard Hours per Week: 40
• Full Time or Part Time?:
  Full Time
• Shift: Day
• VP Area: U of U Health - Academics
• Department: 00232 - General Internal Medicine
• Location:
  
  Campus
• City:
  Salt Lake City, UT
• Type of Recruitment:
  External Posting
• Pay Rate Range: 15.19 to 28.08
• Close Date: 01/31/2026
• Priority Review Date (Note - Posting may close at any time): 12/15/2025

Provides complex administrative support for department management. Coordinates and oversees the work of support staff.

• Assists department with business planning and goal setting.
• Assists with the development of department budgets.
• Schedules, plans and coordinates work actions of support staff.
• Maintains budget records, such as reconciling accounts and preparing expenditure statements.
• Collects, organizes and analyzes data for specialized reports.
• Coordinates the collection and preparation of operating reports.
• Assists with the implementation of department and University policies and procedures.
• Provides administrative support to upper level department management by scheduling appointments, coordinating meetings and conferences and maintaining and ordering office supplies.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Nearly continuously: office environment

Nearly Continuous:
Office environment.

Nearly Continuously:
Sitting, hearing, listening, talking.

Often:
Repetitive hand motion (such as typing), walking.

Seldom:
Bending, reaching overhead.

Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Type:
Benefited Staff

Additional Information:
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions.

Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affir Mit ive Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation,…