Administrative Assistant

Responsibilities

• Provide administrative support to in a team-oriented environment;
  Flexibility to support varying teams and cover where necessary
• Assist in the coordination of travel arrangements as required; process high volume of expense reports or related invoices in a timely and compliant manner.
• Arrange internal and client meetings on and off the Goldman Sachs campus – working with conference services to book conference rooms and catering, register guests, ensure materials organized
• Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested
• Handles highly confidential and sensitive client information with utmost discretion.
• Support calendar management needs across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
• Assist with answering incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
• Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required
• Adhere to Compliance regulations and gain the relevant approvals

• Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information.
• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
• Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
• Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
• Comfortable with providing remote support to executives and team members across differing cities.
• Extreme attention to detail and organizational skills, with ability to prioritize tasks.
• Quick learner and self-starter with excellent anticipation skills.
• Pro‑active problem solver and independent thinker; ability to follow-up as often as necessary.
• Highest degree of integrity, professionalism, and diplomacy is required.
• Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required.
• Familiar with expense platforms such as SAP Concur
• Supportive team player with a positive attitude.

Bachelor's Degree Preferred

"Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors."