Executive Assistant

Overview

Executive Assistant - Taylor

MED MRI
At Taylor Med MRI, we make high-quality medical imaging accessible, transparent, and patient-centered. We are a rapidly growing imaging company redefining access to affordable, high-quality MRI services with a focus on patients, providers, and communities.

We operate with an entrepreneurial mindset, a bias toward action, and a deep commitment to doing the right thing. As we scale across new markets and locations, we are building a team that values integrity, service, stewardship, and operational excellence.

The Executive Assistant will work directly with the Chief Executive Officer of Taylor Med MRI, providing high-level administrative, organizational, and operational support in a fast-moving, growth-stage healthcare business. This is not a passive support role. The Executive Assistant will act as a force multiplier, helping protect the CEO’s time, streamline operations, and ensure consistent follow-through across multiple initiatives and locations. This role is designed for someone who is highly trustworthy, detail-oriented, proactive, and capable of operating independently in a dynamic, scaling organization.

• Protect the legal, financial, and moral well-being of Taylor Med, The Larry H. Miller Company and the portfolio companies.
• Be a teacher to support the efforts of other employees to be successful.
• Seek ways to improve business operations efficiencies.

The Executive Assistant will serve as a close operational partner to the CEO, supporting the day-to-day execution of priorities in a fast-moving, growth-stage company. This role blends traditional executive support with hands-on operational coordination, requiring someone who can anticipate needs, bring order to complexity, and help turn ideas into action.

• Serve as a trusted partner to the CEO, helping bring structure, follow-through, and momentum to company priorities.
• Anticipate needs, identify potential issues early, and help drive solutions.
• Contribute ideas and new ways of thinking to improve processes, workflows, and execution across the organization.

• Manage a dynamic executive calendar across multiple locations and initiatives.
• Prioritize meetings, protect focus time, and anticipate scheduling conflicts.
• Coordinate internal and external meetings with physicians, attorneys, vendors, partners, and leadership teams.

• Draft, review, and manage professional communications on behalf of the CEO.
• Prepare agendas, capture meeting notes, and ensure follow-up on action items and commitments.
• Serve as a point of contact for sensitive and confidential matters.
• Coordinate across teams and stakeholders to keep initiatives moving forward.

• Organize and maintain files, records, and documentation, including confidential and legal materials.
• Assist with contracts, agreements, and compliance-related documentation.
• Prepare expense reports, manage travel arrangements, and build itineraries.
• Maintain accurate and organized contact lists and records.
• Support day-to-day operational workflows as needed in a growing organization.

• Track initiatives, deadlines, and deliverables across the company.
• Help move projects forward by coordinating people, information, and next steps.
• Bring structure and visibility to priorities in a fast-moving environment.

• 3+ years of experience supporting an executive, founder, or leadership team in a fast-paced professional environment.
• Strong judgment, discretion, and attention to detail, with the ability to handle sensitive and confidential information appropriately.
• Excellent written and verbal communication skills, including strong grammar and professional correspondence.
• Highly organized, reliable, and capable of managing multiple priorities simultaneously.
• Comfortable working independently, taking initiative, and making decisions within defined parameters.
• Proficient with Microsoft Office and modern productivity tools, including Outlook, Word, Excel, Teams, One Note, and shared document systems.
• Able to create and maintain simple spreadsheets, documents, and tracking tools.
• Basic math and financial literacy, including comfort with expense reports, budgets, and simple financial tracking.
• Thrives in a growing, sometimes ambiguous environment and enjoys bringing structure and order to fast-moving situations.

• Integrity & Stewardship:
  Operates with honesty, accountability, and respect for company values and standards.
• Collaboration & Trust:
  Builds strong working relationships and earns trust through reliability and professionalism.
• Judgment & Discretion:
  Handles sensitive information with care and makes sound decisions in ambiguous situations.
• Organization & Follow-Through:
  Brings structure to complexity and reliably closes loops.
• Communication:
  Communicates clearly, adapts to the audience, and keeps…