Administrative Assistants

Overview

Open Date 01/07/2026
Requisition Number PRN
43967B
Job Title Administrative Assistants
Working Title Administrative Assistants
Career Progression Track S00
Track Level S3 - Skilled
FLSA Code Nonexempt
Patient Sensitive Job Code? Yes
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
VP Area U of U Health - Academics
Department 00847 - Hematology
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $12.62 to $28.96
Close Date 04/07/2026
Priority Review Date (Note - Posting may close at any time) 01/07/2026

The Division of Hematology and Hematologic Malignancies is a division of the Department of Internal Medicine at the University of Utah. The scientific focus of our Division is the study of blood and bone marrow in health and disease. Our physicians treat patients with blood cancer, such as leukemias and lymphomas, clotting disorders such as hemophilia, and diseases of iron metabolism such as hemochromatosis.

We are looking for a self-motivated, well organized, outgoing person to join our team as an Administrative Assistant. This position will provide direct faculty support. This job will be located at the Huntsman Cancer Institute. Ability to communicate in writing and verbally is essential. Ability to be a self-starter, prioritize tasks, be solution oriented and have a positive attitude is vital.

Relationship management is a key element.

• Administrative Support: The incumbent will work with a team of office professionals to provide support for the Division of Hematology and will act as a liaison for the Division with the Huntsman Cancer Institute. This individual will be responsible for overseeing specific components of daily activities, including: managing faculty calendars and scheduling, organizing travel, tracking faculty leave time and discretionary account balances, updating CVs in the online system, U-CV, and providing customer service to division faculty and staff.
• Financial: Process travel, expense reimbursement, and purchasing requests in accordance with University policies. Invoice tracking and payments.
• Office Maintenance: Mail, key requests, general supplies.
• Education: Coordinate meetings and events.
• Additional duties: Additional support related duties as needed and assigned, commensurate with the position.

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Administrative Assistants, III : Requires 3+ years of related experience.

• Prior University and Huntsman Cancer Institute experience preferred, but all applicants are encouraged to apply.
• Moderate to advanced computer skills. Proficiency with Microsoft Word, Excel, and Outlook is strongly preferred.
• Familiarity with Microsoft Access, PowerPoint, and the ability to learn new computer programs quickly is preferred.
• Desirable candidate will have demonstrated a strong organizational capacity, ability to balance priorities and ensure follow-through with a diverse set of responsibilities.

Punctual, professional, and a team player. Also, should be able to work independently under the management of the supervisor.

Benefited Staff

The University is a participating employer with Utah Retirement Systems (URS). Eligible new hires with prior URS service may elect to enroll in URS if they make the election before they become eligible for retirement. Contact Human Resources at  for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS post-retirement rules and restrictions.

Please contact Utah Retirement Systems at  or  or University Human Resource Management at  if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving…