Sr. Administrative Assistant; Executive Level

Overview

Sr. Administrative Assistant (Executive Level) – Salt Lake City, UT, United States (No Local).

To meet the needs of the Church, we seek to build teams that represent the diverse perspectives, broad life experiences and backgrounds of our global Church membership. With that in mind, we encourage all qualified applicants to apply.

The Administrative Assistant provides high-level administrative and operational support to the Global Head of Transactions and his team, facilitating effective communication among stakeholders. This role encompasses managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, the Administrative Assistant will assist with various projects, including research, collecting data, and preparing reports. The position also entails drafting and editing correspondence, organizing and preparing for meetings and managing expense reports.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

At Property Reserve, our people, values, and work come together to build something greater. Property Reserve is the real estate investment arm of the reserve funds for The Church of Jesus Christ of Latter-day Saints. In the spirit of time-tested self-reliance principles, Property Reserve creates sustainable cashflow for future needs.

As caretakers of sacred funds, we invest in income-generating properties and land to support the Church’s mission. Our focus is on the acquisition, build-to-hold development, and portfolio level management of office, industrial, multi-family, build-to-rent, hospitality, and retail properties.

Property Reserve provides a diverse range of investment experiences, interacting with a seasoned leadership team. Working in a highly collaborative environment, each Property Reserve team member has the chance to contribute meaningfully and frequently to the company culture. Headquartered in downtown Salt Lake City, we offer a locale with a unique blend of world-class outdoor recreation, a thriving culture & arts scene, and diverse housing options with convenient commutes.

• Executive Support:
  Provide strategic administrative support to the Global Head of Transactions, including managing complex calendars and scheduling high-level meetings.
• Departmental Support:
  Assist department members with daily administrative tasks, including managing calendars and scheduling meetings.
• Project Management:
  Lead and assist with executive-level projects, including conducting research and preparing high-level reports and presentations.
• Communication:
  Draft, edit, and manage professional correspondence, maintaining a high standard of clarity and confidentiality.
• Travel Coordination:
  Plan and manage complex travel arrangements and itineraries, including international travel.
• Meeting Coordination:
  Prepare and facilitate executive meetings, capturing detailed minutes with actionable follow-ups.
• Expense Management:
  Prepare and reconcile complex expense reports.
• Budgeting & Forecasting:
  Assist in the preparation, monitoring, and quarterly reforecasting of departmental budgets to ensure financial accuracy and alignment with organizational goals.
• Document Management:
  Maintain and organize important documents and files, both physical and digital.
• Data Entry:
  Accurately enter and update data in various databases and spreadsheets.
• Document Preparation:
  Assist in preparing and formatting documents, reports, and presentations.
• Office Support:
  Perform general clerical duties, including photocopying, scanning, mailing, and filing.
• Ad Hoc Tasks:
  Provide support on various administrative tasks and projects as needed.

• Member of the Church of Jesus Christ of Latter-day Saints and currently temple worthy.
• High school diploma or equivalent required; bachelor’s degree in business administration or related field preferred.
• 5+ year(s) experience of administrative experience, preferably supporting multiple managers or departments.
• Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
• Strong organizational and time management skills.
• Ability to…