Administrative Support Specialist

We are seeking an organized and detail-oriented Administrative Support Specialist to join a collaborative assistant team. This role provides high-level administrative and operational support in a fast-paced, professional environment, working closely with internal teams and business leaders. The ideal candidate is proactive, discreet, and comfortable managing multiple priorities across time zones.

• Provide day-to-day administrative support in a team-based environment, with flexibility to assist various teams as needed
• Coordinate domestic and international travel arrangements
• Process a high volume of expense reports and invoices accurately and in a timely manner
• Schedule and organize internal and client meetings, including room reservations, catering coordination, guest registration, and material preparation
• Manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating phone and video conferences
• Perform general administrative tasks such as invoice submission, time entry, filing, scanning, archiving, mailing, and ad hoc projects
• Answer incoming phone calls and relay detailed, accurate messages while interacting professionally with senior leaders and clients
• Handle highly confidential and sensitive information with discretion and professionalism
• Act as an integral member of the assistant team by staying aligned with current priorities and support needs
• Ensure adherence to compliance requirements and obtain necessary approvals

• Demonstrated ability to exercise sound judgment and discretion with confidential information
• Strong interpersonal and communication skills (written and verbal)
• Ability to remain calm under pressure while managing multiple priorities
• Highly organized with exceptional attention to detail
• Proactive self-starter with strong problem-solving and follow-up skills
• Comfortable providing remote support to leaders and teams in different locations
• High level of integrity, professionalism, and diplomacy
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom
• Experience with expense management platforms such as SAP Concur
• Team-oriented mindset with a positive, collaborative attitude

Location:

Onsite – Salt Lake City, UT

Employment Type:

6-month contract

Pay Range: $29.00 / hour

If you are an experienced administrative professional who thrives in a dynamic, team-oriented environment, we encourage you to apply. Qualified candidates will be contacted to discuss next steps in the hiring process.