Executive Administrative Assistant

GISI Consulting Group (GCG) is a top 10 global provider of program and project management and engineering consulting services delivering outcomes and solutions for some of the most complex challenges. We deliver services in infrastructure & mobility, earth & water, and government & society segments across more than 100 countries. With over 5,000 projects annually and a global team of over 8,000 professionals, our advisory, consulting, design and program management capabilities enable us to create a safer and more sustainable world.

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GCG is seeking a highly experienced Executive Administrative Assistant to provide direct, daily support to the CEO and his leadership team. This is a high-visibility, trusted partner role requiring the highest level of professionalism, discretion, and adaptability to effectively manage a dynamic and high-profile environment. This person will work to deliver seamless administrative, logistical, and operational support, ensuring the executive's efficiency and effectiveness across a wide array of engagements with clients, and other key stakeholders.

The ideal candidate is proactive, anticipates needs before they arise, operates with minimal direction, and thrives in a fast-paced setting.

This role is based in the greater Salt Lake City, Utah area (Park City, Sandy, SLC) with the expectation to work in an office environment up to 4 days per week. The ability to work virtually when needed and the flexibility to provide overtime support (either for an event or travel assistance) is required.

• This role will directly report to the GCG Chief of Staff, while also responding to direct requests from the CEO

• Independently plan and execute intricate international and domestic travel arrangements, including flights, accommodations, visas, ground transportation, and security protocols
• Prepare and distribute detailed daily itineraries and briefing materials for travel
• Proactively plan and anticipate executive needs, resolving conflicts before they occur
• Ability to move quickly and manage last‑minute changes and shifting priorities
• Ensure a seamless, high‑quality travel experience
• Demonstrate a proactive mindset to ensure best‑in‑class executive travel support

• Proactively manage and optimize the executive's complex and dynamic calendar, strategically prioritizing engagements and ensuring seamless coordination across multiple time zones with senior leaders in government, finance, and other sectors
• Coordinate scheduling across internal leadership, external stakeholders and global time zones
• Manage meeting logistics, including conference rooms, virtual links and catering
• Performs office management tasks including maintaining records, ordering supplies, scheduling support service vendors, guest registration, communication with the building management when required
• Maintain flexibility to work outside hours if needed for an event or travel support

• Assist executives with Word, Excel and Power Point
• Using Word and Excel, performs administrative and analytical tasks including drafting letters, memos, reports, spreadsheets and analysis
• Using PowerPoint, assist in presentation preparation and other documents that may be needed to prepare for meetings
• Provide basic IT applications support to executives on site or refer to IT help desk for assistance

• Perform basic financial record‑keeping including recording expenses, reviewing invoices, and processing for approval
• Maintains detailed and accurate records and files. Organize and maintain hard copy and electronic filing systems. Manage centralized document sharing systems and access
• Liaise with external IT help desk and technical support to ensure all office systems are secure and operational, including printers and copiers

• 5+ years of experience providing support to executive leaders in a fast‑paced, high‑performance environment
• Demonstrated ability to manage multiple priorities, anticipate needs, and proactively adapt to rapidly changing demands
• Except…