Senior Executive Assistant to Chief Nursing Executive and President of Children's Health

Job Description

This position provides executive level administrative support to Intermountain Health's Chief Nursing Executive and President of Children's Health. This highly visible position directly interacts with internal leaders and members of the community on behalf of their executive.

The Executive Assistant Senior - Enterprise Leadership Team proactively anticipates needs to support a variety of administrative functions for the Chief Nursing Executive and President of Children's Health and leaders on her team in a time-sensitive, accurate, and confidential nature using discretion and tact. Primary responsibilities include managing executive calendars, responding to inquiries and requests, travel/expense management, board and meeting management, task management, correspondence, project coordination, assisting items in a confidential nature, and support of system needs.

The incumbent must use sound judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions or other correspondence.

At Intermountain Health, you’ll be part of a mission-driven organization committed to improving health and well-being across communities we serve. You’ll work alongside visionary leaders in a collaborative, inclusive environment.

This hybrid role is located Salt Lake City, Utah and requires in-person attendance 50-75% of the time. Worksites may vary between Key Bank Building (downtown Salt Lake City) and Primary Children's Hospital Salt Lake.

• The Executive Assistant – Senior, ELT proactively anticipates needs to support a variety of administrative functions for the President, Executive Vice President, Senior Vice President, and/or other leaders in the Office of the CEO in a time sensitive, accurate, and confidential nature using discretion and tact.

• Primary responsibilities include partnering with the leader on task management, project coordination, executive calendar, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system needs. Flexible schedule is needed as work may occur outside normal business hours.

• The Executive Assistant – Senior, ELT partners with their assigned leader and serves as a liaison with other internal and external stakeholders. Under the direction of the leader, caregiver will support Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives. This caregiver serves as a thought partner to their assigned leader(s).

• This caregiver provides advanced support of a technical nature including remote meeting management, facilitation of presentations and reporting, and management of multimedia needs both by the leader(s) and meeting support. Caregiver works as a competent member of the team, willingly providing back up support when appropriate, and actively supporting team goals.

• Team Support

• Meeting Facilitation

• Answering Telephones

• Office Administration

• Communication Work

• Communication

• Interpersonal Communication

• Leadership

• People Management

• Organizing Meetings

• Meeting Management

• Organizing

• Demonstrated experience supporting a C-level executive leader(s), including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support.

• Demonstrated excellent organizational skills and attention to detail

• Excellent verbal and written communication skills including spelling, punctuation, grammar

• Demonstrated ability to work effectively in a fast-paced setting without constant or direct supervision

• Demonstrated ability to exercise sound judgement and discretion

• Demonstrated excellent interpersonal skills with internal and external senior-level leaders

• Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities

• Demonstrated ability to manage conflicting priorities with professionalism and equanimity

• Demonstrated efficiency in project coordination, tracking actions and outcomes

• Demonstrated experience as…