Administrative Assistant, MDS R&D

Job Description Summary

The Executive Assistant will report to the platform Director, R&D, MDS‑SLC while also providing support to the MDS‑SLC Platform R&D teams. The ideal candidate is unflappable, able to prioritize and streamline processes, can use initiative and good judgment, work independently with little supervision, while always exhibiting a high level of professionalism, confidentiality and discretion.

We are the makers of possible. BD is one of the largest global medical technology companies in the world. Advancing the world of health is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of Med Tech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us.

• Provide administrative support and contribute to organizational efficiency.
• Independently and proactively coordinate the agenda’s, meetings, logistics for meetings, both in‑house and off‑site, globally.
• Maintain and create relevant networks and relationships as appropriate, both within Salt Lake City and globally.
• Responsible for calendar management, requiring interaction with both internal and external executives and assistants.
• Facilitate incoming and outgoing departmental communications on behalf of the Leadership Team.
• Arrange heavy domestic and worldwide travel, including comprehensive and detailed itineraries.
• Create and process travel expenses and reimbursements in a timely manner.
• Work with other administrative assistants within and outside the MDS team in a considerate way to try to manage all the complex calendar demands being presented.
• Create high quality PowerPoint presentations as needed for R&D presentations and organization charts.
• Manage and set up town halls and manage different communication mechanisms such as Yammer.
• Strong service approach to enable the AAD and PIVC R&D Directors and to drive better efficiency and effectiveness.

• Organize specific events within the scope of the event. Work with vendors, site selection, manage interfaces and budget.
• Ability to lead the organization of external meetings, for instance around reward and recognition.
• Manage budget in autonomy.
• Handle all communication aspects around the event.
• Logistical organization of complex events.
• Elaborate and implement concept for meeting.
• Select vendor and propose / select location.
• Act as primary interface for meeting attendees.
• Launch and implement nomination process.
• Logistical organization of complex events.

Education & Experience

• Minimum 5+ years’ experience as an Executive Assistant supporting multiple leaders in a multi‑functional, matrixed, fast‑paced and diverse multicultural environment, preferably at a progressively responsible and/or corporate level.
• High school degree required. Bachelor’s degree strongly preferred.

• Tech savvy - it is crucial to understand and to have a strong proficiency and experience in the use of Microsoft Office Suite (PowerPoint, Word, Excel, Outlook), and the ability to use electronic systems and software applications proficiently. For PowerPoint, must be able to draft from scratch, edit, add animations, charts, etc., and proofread PowerPoint Presentations.
• Proficient with SAP, Workday and Concur.
• Ability to manage a fast‑paced heavy workload, heavy calendar and travel arrangements.
• Strong interpersonal and communication skills.
• Ability to flex schedule to accommodate Director MDS‑SLC R&D.
• Strong interpersonal and communication skills, given the significant contact with senior management and external contacts; experience supporting multiple leaders in a diverse multicultural environment.
• A great teammate with the ability to develop and maintain good working relationships with everyone across the organization and…