Administrative Assistant

Administrative Assistant

Position type: Full‑time, Contract

Duration: 6 months (possible extension)

Location: Salt Lake City, UT (Fully onsite)

As an Administrative Assistant you will provide comprehensive administrative support in a team‑oriented environment, offering flexibility across teams and covering as necessary.

Key responsibilities include:

• Assist in coordinating travel arrangements, processing high volumes of expense reports and related invoices in a timely and compliant manner.
• Arrange internal and client meetings, book conference rooms and catering, register guests, and ensure all materials are organized.
• Perform general administrative duties such as invoice submissions, time entry, copying, scanning, filing, mailing, archiving, and other ad‑hoc projects as requested.
• Handle highly confidential and sensitive client information with utmost discretion.
• Support calendar management across multiple time zones, prioritize meeting requests, and coordinate complex meetings and phone/video conference calls.
• Answer incoming phone calls, take detailed and accurate messages, and interact professionally with high‑level business leaders and clients.
• Act as an integral member of the support team, maintaining awareness of current priorities and needs.
• Adhere to compliance regulations and secure relevant approvals.

• Excellent judgment and discretion with confidential material or highly sensitive information.
• Strong interpersonal skills and teamwork; willingness to collaborate with local and global assistants.
• Calm under pressure; ability to prioritize and handle multiple tasks efficiently in a busy environment.
• Excellent written and verbal communication skills; professional communication at all levels.
• Comfortable providing remote support to executives and team members across different cities.
• Extreme attention to detail and organizational skills; ability to prioritize tasks.
• Quick learner and self‑starter with strong anticipation skills.
• Pro‑active problem solver and independent thinker; ability to follow up as necessary.
• Highest degree of integrity, professionalism, and diplomacy.
• Strong proficiency in MS Word, Excel, PowerPoint, Outlook, and Zoom.
• Experience with expense platforms such as SAP Concur.
• Positive, supportive team player.

Pay Range: $20.00 – $25.00 per hour (based on education, experience, and qualifications)

Benefits (subject to eligibility) include Medical & pharmacy coverage, Dental/Vision insurance, 401(k), Health Saving Account (HSA), Flexible Spending Account (FSA), Life Insurance, Pet Insurance, Short‑term and Long‑term Disability, Accident & Critical illness coverage, Pre‑paid legal &  protection, Sick time, and other types of paid leaves as required by law. Employee Assistance Program (EAP) is also available.

Qualified candidates should APPLY NOW for immediate consideration. This position is only open to applicants who can be engaged on a W‑2 basis. Please use the “Apply” button to submit your information. We will review applications promptly.

We are currently interviewing for this role and others. If this position isn’t the right fit, you may be eligible for a referral bonus for successful placements through our referral program.

Onkar Chand
+1 678‑813‑1578
On

Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. We are committed to providing a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other protected status.