Administrative Assistant, MDS R&D

Senior level

• Mid-Senior level

• Full-time

• Business Development and Sales

• Medical Equipment Manufacturing

Administrative Assistant, MDS R&D at BD (Tissuemed Ltd)

The Executive Assistant will report to the platform Director, R&D, MDS‑SLC while also providing support to the MDS‑SLC Platform R&D teams. The ideal candidate is unflappable and able to prioritize and streamline processes, can use initiative and good judgement, work independently with little supervision, while always exhibiting a high level of professionalism, confidentiality and discretion.

• Provide administrative support and contribute to organizational efficiency.
• Independently and proactively coordinate the agenda’s / meetings / logistics for meetings, in house as well as off site, globally.
• Maintain and create relevant networks and relationships as appropriate, both within Salt Lake City and globally.
• Responsible for calendar management, requiring interaction with both internal and external executives and assistants.
• Facilitate incoming and outgoing departmental communications on behalf of the Leadership Team.
• Arrange heavy domestic and worldwide travel, including comprehensive and detailed itineraries.
• Create and process travel expenses and reimbursements in a timely manner.
• Work with other administrative assistants within and outside the MDS team in a considerate way to try to manage all the complex calendar demands being presented.
• Creates high quality PowerPoint presentations as needed for R&D presentations and organization charts.
• Manages and sets up town halls and manages different communication mechanisms such as Yammer.
• Strong service approach to enable the AAD and PIVC R&D Directors and to drive better efficiency and effectiveness.

• Organize specific events within the scope of the event. Work with vendors, site selection, manage interfaces and budget.
• Ability to lead the organization of external meetings, for instance around reward and recognition.
• Select vendor and propose / select location.
• Launch and implement nomination process.
• Logistical organization of complex events.
• Elaborate and implement concept for meeting.
• Act as primary interface for meeting attendees.
• Manage budget in autonomy.
• Handle all communication aspects around the event.

• Minimum 5+ years’ experience as an Executive Assistant supporting multiple leaders in a multi‑function, matrixed, fast‑paced and diverse multicultural environment, preferably at a progressively responsible and/or corporate level.
• High school degree required. Bachelor’s degree strongly preferred.

• Tech savvy – strong proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook) and experience with electronic systems and software applications such as SAP, Workday and Concur.
• Ability to manage a fast‑paced heavy workload, heavy calendar and travel arrangements.
• Strong interpersonal and communication skills.
• Ability to flex schedule to accommodate the Director (MDS‑SLC R&D).
• Experience supporting multiple leaders in a diverse multicultural environment.
• A great teammate with the ability to develop and maintain good working relationships across the organization and external contacts.
• Self‑motivated, enthusiastic, with an executive presence and the desire and ability to take initiative.
• Strong sense of urgency in delivering tasks, strong follow‑through in prioritizing, coordinating and planning in a high‑volume fast‑paced environment.
• Integrity and discretion in dealing with matters, and protect sensitive and confidential information.
• Ability to use independent judgement to determine what requires priority attention, escalation, and directing to the appropriate team member for response or resolution.
• Ability to anticipate needs and be resourceful in delivering tasks; effectively leverage available resources.
• A high level of attention to detail and accuracy (proofreading/formatting).
• Demonstrated ability to assume greater responsibilities as circumstances dictate.

• Customer Focus
• Ethical Conduct
• Accountability & Results‑Orientation
• Adaptive & Resilient
• Ac…