Receptionist​/Admin Assistant

Receptionist/Admin Assistant – WorkforceQA

Location:

Salt Lake City, Utah. Candidates must reside within a commutable distance of our office.

The Opportunity

Compliance Ally Leader Workforce

QA seeks a dynamic Receptionist / Administrative Assistant to assist and support our CEO and COO. This highly visible position requires impeccable professionalism and will directly interact with a variety of contacts inside and outside the organization. The successful candidate will be self‑motivated, quick‑thinking, have excellent writing & people skills, and be able to juggle diverse responsibilities with a strong emphasis on organization.

• Daily tasks: answering/routing phone calls on a multi‑line system, handling mail, signing for deliveries, shipping supplies and welcoming visitors with a smile.
• Travel coordination: plan and organize aspects of executive travel, including booking client/prospect meetings, flights, accommodation, transportation, and creating detailed itineraries.
• Communication management: handle emails and other forms of communication on behalf of the executive team, prioritizing and responding as needed.
• Meeting preparation: prepare and distribute meeting agendas, documents, and presentations for the executive team’s meetings and speaking engagements.
• Event planning: assist in planning and coordinating speaking engagements, workshops, seminars, and other events hosted or attended by the Executive team.
• Administrative tasks: handle administrative duties such as document management, coordination, shipping.
• Presentation development: assist in the creation and editing of presentations, reports, and educational materials for speaking engagements.
• Confidentiality: maintain strict confidentiality of sensitive information and documents.
• Time management: help the executive team optimize their time and focus on high‑priority tasks by handling routine and administrative responsibilities.
• Liaison: serve as a liaison between the CEO and other team members, departments, or external parties, facilitating communication and collaboration.
• Ad‑hoc projects: undertake special projects or tasks as assigned by the Executive Team or the CEO, which may vary based on their specific needs and goals.
• Perform additional assigned duties such as picking up orders, handling personal mail, etc.

• Relevant work experience (reception / administrative experience preferred, dependability and reliability paramount).
• Advanced computer skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and internet research skills.
• Hub Spot / CRM experience preferred.
• Ability to maintain confidentiality while handling sensitive information; follows established company policies and procedures.
• Solid organizational and analytical skills including attention to detail.
• Demonstrated ability to adapt to changes that require flexibility in schedule and around changing priorities.
• High level of business acumen, professionalism, diplomacy, discretion, and sound judgment.
• Excellent writing, proofreading, and editing skills.
• Excellent customer service skills; strong phone etiquette and professionalism.
• Proficiency with video conferencing services, audio‑visual equipment and other office equipment and tools.
• Ability to quickly learn new programs and technology as needed.
• Quick learner and self‑starter; positive and friendly attitude, go‑getter.
• Ability to work well in a team environment.
• High school (or equivalent) required.

• Medical, Dental & Vision insurance.
• Life insurance, AD&D and Long‑Term Disability.
• Voluntary Short‑Term Disability and Pet Insurance Discount Program.
• 401k with Company match.
• Paid time off.
• EAP.
• Perks Program.

Employment is contingent upon completing and passing a background check and drug test. Workforce

QA is an equal‑opportunity employer.