Office Coordinator

Clean Joule Inc. is a venture funded, sustainable aviation fuel development company based out of Salt Lake City, Utah. Our novel, one-of-a-kind technology, allows us to harness energy from biomass and convert it to superior performance aviation fuel.

We are a passionate and creative group of engineers, scientists, and visionaries focused on clean energy solutions, with the purpose of creating a sustainable planet, reducing global carbon emissions, and ultimately combatting climate change.

We’re looking for detail-oriented team members who pride themselves on solving problems while bringing positive energy and strong communication skills to the table. If you are a Scientist and this describes you, come join our team today and contribute to the success of our organization!

Job Summary:

The Office Coordinator will play a key role in supporting Clean Joule’s continued growth as we scale through 2025 and beyond. This individual will help ensure that the day-to-day operations of the office run smoothly and efficiently, contributing to a positive, well-organized workplace experience for employees and guests.

Working closely with the Executive Assistant, Facilities Manager, and HR Director, the Office Coordinator will assist with a wide range of office, administrative, and coordination tasks. The ideal candidate is a highly organized, proactive self-starter who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in creating a seamless, supportive workplace.

Job Responsibilities:

• Welcome visitors upon arrival, ensure all necessary agreements are completed, issue security badges, and direct guests to the appropriate conference room or team member
• Receive, sort, and distribute mail; direct delivery drivers to the appropriate shipping and receiving area for incoming shipments
• Maintain daily office operations, including ordering and restocking printer supplies, office supplies, and kitchen inventory; keep common areas tidy and well-stocke d
• Monitor and maintain conference room calendars; assist with meeting setup and ensure rooms are cleaned and reset at the end of each day
• Assist the Executive Assistant in planning internal events and celebrations, such as birthdays, work anniversaries, and team gatherings
• Provide administrative support to the Executive Assistant, HR Director, and other team members, including scheduling meetings, coordinating travel, ordering lunches, and supporting project-based work
• Collaborate closely with the Facilities Manager to support space planning, vendor coordination, and general workplace upkeep
• Assist with scheduling on-site interviews as needed
• Perform other administrative or office coordination duties as assigned

Experience and Qualifications:

• 2+ years of front desk, office coordination, or administrative experience
• Exceptionally organized with strong attention to detail
• Clear and professional communicator, both written and verbal
• Proactive and self-directed, with the ability to work independently and collaboratively
• Strong sense of urgency, accountability, and follow-throug h
• Resourceful, approachable, and reliable under pressure
• High level of professional and personal integrity
• Technically proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience in a plant or manufacturing environment is preferred
• Forward-thinking and solutions-oriented, with a knack for anticipating needs and navigating roadblocks

Physical Demands:

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and carry small to medium parcels, packages, and other items, to walk short distances, and drive on occasions to pick up materials/items. Ability to lift up to 25 lbs.

General:

This position is based in Salt Lake City, Utah with work performed on-site. Clean Joule is an At-Will, VEVRAA, Equal Employment Opportunity Employer, E-Verify, and Drug Free Workplace.

Benefits: Clean Joule offers a competitive compensation and benefits package (health, dental, vision, employee and dependent life coverage(s) and accidental death and dismemberment, short-term disability, long-term…