Intellectual Property Legal Assistant

Get AI-powered advice on this job and more exclusive features.

This range is provided by Spherion Utah. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$52,000.00/yr - $77,000.00/yr

Direct message the job poster from Spherion Utah

We are seeking a Legal Assistant to join the Intellectual Property - Trademark Group in the Salt Lake City office. In this role, you will be a valued team member providing legal administrative support in a dynamic Trademark Group.

Responsibilities:

• Provide legal administrative support to attorneys and act as a liaison for clients.
• Help with client and matter openings, which includes conflicts checks and engagement letters.
• Review calendars proactively to stay informed of attorneys' deadlines, anticipate next steps, and implement follow-up procedures to ensure deadlines are met.
• Create, edit, revise, redline, and/or proofread documents.
• Maintain client and docket files and work with the document management system, docket system, and U.S. Patent and Trademark Office records.
• Assist with reviewing the daily docket and coordinating with attorneys and paralegals on upcoming filing dates and deadlines.
• Help with reporting USPTO correspondence to clients and preparing information disclosure statements.
• Enter and proofread attorneys' time, ensuring accuracy and compliance with firm policies by using spellcheck and appropriate task codes.
• Assist with the billing process, including distributing monthly proformas, reviewing and editing them, and sending invoices and related correspondence to clients.
• Maintain both electronic and hard copy client files and promptly and accurately file electronic documents in Outlook and the document management system.
• Process and route incoming mail and electronic communications and prepare outgoing mail and packages for shipment.
• Process reimbursement requests, check requests, and vendor invoices.
• Coordinate attorney meetings, appointments, and travel arrangements, including flights, hotels, and rental cars.
• Maintain attorney CLE records, including seminar registration and reporting.
• Delegate administrative tasks to Department Administrative Assistants.
• Provide a high level of customer service to attorneys and clients.

Qualifications:

• High school diploma or G.E.D. equivalent.
• At least 4 years of related experience; law firm experience is preferred.
• Advanced knowledge of Microsoft Office and proficiency with Adobe Acrobat.
• Excellent oral and verbal communication skills.
• Strong organizational skills and attention to detail and accuracy.
• Excellent customer/client service focus and skills.
• Ability to coordinate multiple tasks and perform well under pressure to meet deadlines.
• Thorough understanding of legal terminology and procedures pertinent to the practice area.
• Ability to use good judgment in resolving conflict and working in challenging situations.
• Ability to maintain client and firm confidentiality.
• Positive attitude and ability to work both independently and in a team environment.
• Excellent analytical and problem-solving skills; ability to use independent judgment.

Preferred Qualifications:

• Familiarity with the rules and procedures of the U.S. Patent and Trademark Office.
• Familiarity with Foundation IP.

• Seniority level Associate

• Employment type
  
  Full-time

• Job function
  
  Administrative and Legal
• Industries Legal Services

Referrals increase your chances of interviewing at Spherion Utah by 2x

Medical insurance

Vision insurance

401(k)

Get notified about new Intellectual Property Legal Assistant jobs in Salt Lake City, UT.

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.