Accounting Associate

Guardian & Conservator Services, LLC (GCS), a professional fiduciary company founded in 1997 and specializing in guardianship, conservatorship, care management, trustee services, and support for VA, trust, conservator, and vulnerable clients along the Wasatch Front in Utah, is seeking a dedicated Accounting Associate.

This entry-to-mid-level role reports to the Bookkeeping Team Leader or Accounting Supervisor and supports day-to-day financial operations through accurate transaction processing, reconciliations, client-specific reporting, and compliance in a highly confidential, fiduciary-focused environment. The position consolidates and backfills responsibilities of team members performing accounting and light accounting tasks, elevating from basic clerical bookkeeping to comprehensive accounting support.

The ideal candidate will have a solid accounting foundation, strong attention to detail, and clear potential for growth—positioned to develop into an Associate Accounting Specialist role involving advanced reconciliations, financial analysis, month-end/year-end closings, fiduciary compliance reviews, and specialized trust/estate reporting.

• Record and post financial transactions accurately into accounting software (Quick Books preferred; familiarity with specialized fiduciary systems like EMS, FC, or similar a plus).
• Process accounts payable and receivable activities, including client bill payments, preparing/issuing invoices, receipts, payments, and verifying deposits (including online VA verifications).
• Reconcile bank, credit union, and investment statements to internal systems for assigned VA, trust, conservator, and guardianship clients; identify and resolve discrepancies promptly.
• Assist with monthly/annual account reconciliations, journal entries, and month-end/year-end closing preparations.
• Enter and maintain accurate new client account information in financial and case management systems; perform double-checks for data integrity.
• Prepare client financial reports, including annual summaries, court-required conservatorship/guardianship reports, trust accountings, and basic fiduciary statements.
• Handle administrative/client-related tasks: sort/distribute daily mail, maintain organized client records, inventory office supplies, and serve as secondary receptionist when needed.
• Prepare bank/credit union deposits and support closing client accounts (documentation, asset transfers, statement removal).
• Maintain organized financial files (physical/digital), update spreadsheets (Excel), assist with data entry, reporting, and basic payroll preparation tasks.
• Respond professionally to internal/external financial inquiries; collaborate with team members (Financial Case Managers, VA Team Leader, guardians/conservators) on problem-solving, compliance, and fiduciary accounting matters.
• Follow accounting procedures, internal controls, GAAP principles, fiduciary standards, and strict confidentiality protocols to protect sensitive client information.
• Evaluate basic client financial operations and recommend process improvements; support compliance with court, VA, Social Security, and ethical fiduciary requirements.
• Perform other duties as assigned, with opportunities to shadow advanced fiduciary accounting for professional development.

• Maintain high accuracy and minimize errors in financial entries, reconciliations, and reports.
• Complete tasks within deadlines, prioritize workload effectively across multiple client assignments, and manage competing priorities.
• Protect sensitive financial and personal information with strict confidentiality, adhering to fiduciary ethics and legal standards.
• Communicate clearly and professionally with supervisors, team members, and stakeholders.
• Demonstrate reliability, punctuality, consistent attendance, and adherence to company policies, compliance standards, and ethical practices.
• Show initiative in learning accounting systems, terminology, processes, and fiduciary-specific requirements; accept feedback and continuously improve skills.
• Basic understanding of bookkeeping or accounting principles, including basic GAAP and…