Fiscal Coordinator - Auditor's Office - Part Time

Fiscal Coordinator - Auditor's Office (Part Time 20 Hrs/Week with Benefits)

Senior County position focused on fiscal and administrative support, including purchasing, accounts payable/receivable, payroll, budget management, and other fiscal duties.

Key benefits include:

• Retirement options (hybrid pension/401(k) or 401(k) with 10% contribution)
• Medical coverage with 100% county‑paid premiums; dental and vision coverage for health and adult designees
• Health Savings Account with county contribution up to $1,200/year;
  Flexible Spending Account
• Long‑Term and Short‑Term Disability coverage (100% county‑paid)
• Professional development, membership fees, tuition reimbursement
• On‑site medical clinic and gym; pet insurance; home insurance; discounts at County facilities

Performs a variety of fiscal and administrative support functions that may include purchasing, accounts payable and receivable, payroll, budget management, and other fiscal areas.

Three (3) years of related experience in purchasing, accounts payable and receivable, payroll, and other related fiscal duties; or an equivalent combination of related education and experience.

Must pass required background check via fingerprinting and enrollment in the continuous RAP Back program in accordance with current County Human Resources policy requirements.

• Coordinates with division staff to register and tag new controlled asset purchases; processes PM‑2 forms to track transfer and disposal of controlled and fixed assets.
• Performs research and planning on various issues at the request of the Administrative and Fiscal Manager.
• Oversees office administrative functions.
• Ensures all new hire paperwork is completed in compliance with County, State, and Federal requirements; conducts periodic audits and makes adjustments to processes and procedures.
• Coordinates with administrators to classify records and develop retention schedules; coordinates proper transfer of records to storage.
• Performs purchasing functions that involve processing purchase requests, verifying invoices, processing payments to vendors, maintaining documentation, and assisting other staff with purchasing activities.
• Closes monthly expenditures, reviews petty cash accounts, and conducts annual controlled asset audits.
• Coordinates purchasing details with vendors and monitors contracts and payments for compliance; authorizes payments.
• Assists with preparing and processing payroll; answers payroll questions and provides training, instruction, and assistance to staff in payroll procedures and check distribution; assists with benefits enrollment; may act as hiring manager.
• Assists the Fiscal Manager and administrative staff in preparing division budgets and fiscal program development plans.
• Maintains fiscal and payroll records and performs backup accounting functions.
• Performs division‑wide purchase card reconciliations and postings; completes necessary journal voucher adjustments; reviews for compliance with established policies and procedures.
• Reviews and submits paperwork for bid processes and tracks purchases until completed and paid.
• Processes all purchase requisitions, obtains small‑cost purchase order numbers, processes bid information, and forwards invoices to the Auditor’s office for payment.
• Maintains special accounts such as subscriptions and publications, merchandise receipts, pricing, travel, education, etc., ensuring proper documentation, authorization, and adherence to fee structure.

• County fiscal and purchasing and budget procedures.
• County payroll processes, policies, and procedures.
• General accounting principles and procedures.
• Business math.
• Research and data collection techniques.
• Contract administration.
• Budget preparation and administration.
• Computer spreadsheet and word processing software.

• Perform mathematical and accounting computations.
• Communicate effectively both verbally and in writing.
• Interpret and follow complex written and oral procedures and instructions.
• Develop and present clear and precise reports.
• Use and manipulate spreadsheet and database programs.
• Develop and maintain detailed financial systems.
• Plan, organize, and prioritize work assignments to meet deadlines.

Work duties are typically performed in a general office setting.

• Seniority level:
  Mid‑Senior
• Employment type:
  
  Part‑time
• Job function:
  Accounting/Auditing and Finance
• Industries:
  Government Administration