Fiscal Coordinator - Auditors Office - Part Time

Fiscal Coordinator - Auditors Office – Part Time 20 Hrs/Week with Benefits

Base pay range: $1,200.00/yr – $1,200.00/yr.

Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community, please keep reading.

• Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution
• Medical coverage including a 100% county paid premium option – dental & vision coverage including coverage for adult designees
• Health Savings account with a county contribution up to $1,200/year, Flexible Spending Account
• 100% county-paid Long-Term Disability and Short-Term Disability option
• Professional Development including professional membership fees paid
• Tuition Reimbursement
• Onsite medical clinic, gym, pet insurance; auto and home insurance and discounts at County facilities

Performs a variety of fiscal and administrative support functions that may include purchasing, accounts payable and receivable, payroll, budget management, and other fiscal areas.

Three (3) years of related experience in purchasing, accounts payable and receivable, payroll, and other related fiscal duties; OR an equivalent combination of related education and experience.

Due to the nature of this position, the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.

• Coordinates with division staff to register and tag new controlled asset purchases. Processes PM-2 forms to track the transfer and disposal of controlled and fixed assets.
• Performs research and planning on various issues at the request of the Administrative and Fiscal Manager.
• Oversees office administrative functions.
• Ensures all new hire paperwork is completed in compliance with County, State, and Federal requirements. Conducts periodic audits and makes adjustments to processes and procedures.
• Coordinates with administrators to classify records and develop retention schedules; coordinates proper transfer of records to storage.
• Performs purchasing functions that involve processing purchase requests, verifying invoices, processing payments to vendors, maintaining documentation, and assisting other staff with purchasing activities.
• Closes monthly expenditures, reviews petty cash accounts, and conducts annual controlled asset audits.
• Coordinates purchasing details with vendors and monitors contracts and payments for compliance. Authorizes payments.
• Assists with preparing and processing payroll; answers payroll questions and provides training, instruction, and assistance to staff in payroll procedures and check distribution. Assists with benefits enrollment. May act as hiring manager.
• Assists the Fiscal Manager and administrative staff in preparing Division budgets and fiscal program development plans.
• Maintains fiscal and payroll records and performs backup accounting functions.
• Performs Division-wide purchase card reconciliations and postings. Completes necessary Journal Voucher adjustments. Reviews for compliance with established policies and procedures.
• Reviews and submits paperwork for bid processes and tracks purchases until completed and paid.
• Process all purchase requisitions, obtain small-cost purchase order numbers, process bid information, and forward invoices to the Auditor's office for payment.
• Maintains special accounts such as subscriptions and publications, merchandise receipts, pricing, travel, education, etc. ensuring proper documentation, authorization, and adherence to fee structure.

• County fiscal and purchasing and budget procedures
• County payroll processes, policies, and procedures
• General accounting principles and procedures
• Business math
• Research and data collection techniques
• Contract administration
• Budget preparation and administration
• Computer spreadsheet and word processing software

• Perform mathematical and accounting computations
• Communicate effectively both verbally and in writing
• Interpret and follow complex written and oral procedures and instructions
• Develop and present clear and precise reports
• Use and manipulate spreadsheet and database programs
• Develop and maintain detailed financial systems
• Plan, organize, and prioritize work assignments to meet deadlines

Working conditions and physical requirements:
Work duties are typically performed in a general office setting.

Mid‑Senior level

Part‑time

Accounting/Auditing and Finance;
Administrative and Support Services