Supervising Legal Secretary

Overview

Final Filling Date: 2/27/2026

Exam #: 26/80B24/01SA

Position:
Supervising Legal Secretary

Monthly Salary Range: $5,768 – $7,878

The County of Monterey is committed to honoring the service and sacrifice of veterans and eligible military spouses and awards veterans’ preference points for this recruitment. To learn more about the eligibility requirements and the process, read the Hiring Preference for Veterans and Eligible Military Spouses section located towards the end of this job flier.

The District Attorney’s Office is responsible for attending court and conducting all local criminal prosecutions. The District Attorney is a State Constitutional Officer when prosecuting crimes defined under State Law. Additionally, the office provides legal advice to all law enforcement agencies and provides training programs for their personnel; thus, increasing the probability of successful prosecutions. The mission of the Office is to promote justice, ensure that the rights of victims are upheld by treating them with dignity, respect and compassion, and aggressively and fairly prosecute those who violate the law.

The ideal candidate will be responsible for supervising, developing, organizing, and coordinating the daily operations of clerical support staff who provide personal secretarial support to assigned attorneys, managing legal documents and superior court files. They will oversee staff performance, conduct formal counseling and performance appraisals, recommend disciplinary actions, and support training and development initiatives. The candidate will also play a key role in developing and implementing clerical procedures and policies, while resolving complex technical issues and serving as a resource for staff.

Additionally, they will coordinate work with other sections, collaborate with attorneys to ensure effective workflow, and prepare operational reports.

The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis.

Responsibilities

• Supervises, organizes, coordinates, assigns and monitors the day-to-day activities of a clerical support staff in a large section or geographical location.
• Conducts formal employee counseling and performance appraisals; documents work performance and recommends disciplinary action and merit increases; processes grievances at the first line supervisory levels; participates in personnel selection interviews; provides for the training and development of employees.
• Develops and implements clerical procedures and assists in the development and implementation of policies.
• Resolves difficult, technical problems or complex, sensitive issues and serves as a resource for assigned clerical staff; interprets clerical policy and procedures.
• Coordinate work with other sections and offices, as needed; coordinates clerical procedures and workflow with attorneys.
• Gathers data and prepares reports relative to the operation of the section.

To view the complete classification description, please visit the County of Monterey website. Supervising Legal Secretary.

The Successful Candidate

Will have a proven track record demonstrating the following knowledge, skills and abilities:

Thorough knowledge of:

• The services, functions and procedures used in legal office work pertaining to criminal court procedure.
• Legal terminology and general legal forms and documents.
• English grammar, spelling, sentence structure, written format and punctuation.

Working Knowledge of:

• The principles and practices of supervision, including work planning, organization and prioritizing; planning and adjusting staffing; monitoring and evaluating effectiveness; documenting work performance.

Skill and Ability to:

• Plan, train, prioritize, assign, review and evaluate the work of others.
• Plan, coordinate and implement overall work plans to achieve a designated objective.
• Orally communicate in English in order to receive and give directions.
• Communicate effectively, in writing, in order to compose routine correspondence for signature by others.
• Establish and maintain effective work relationships with those contacted through the…