Accounts Payable Clerk

Foothill Packing Inc., founded in 2000, is a California-based Farm Labor Contractor and Custom Harvester specializing in offering dependable and tailored solutions to the Agricultural industry's unique challenges. With years of expertise, the company is dedicated to delivering exceptional service and fostering strong partnerships. It is widely recognized for its commitment to excellence, innovation, and supporting the agricultural community.

Other duties may be assigned.

• Review, code, and process invoices and expense reports for payments
• Ensure all payments are authorized and comply with company policies and procedures
• Resolve discrepancies between vendor and originator.
• Collaborate with internal departments and vendors to ensure accurate processing
• Perform invoice reconciliations for specific vendor accounts.
• Monitor accounts to ensure payments are up to date and avoid late payments
• Apply general ledger account codes and cost center codes to invoices.
• Ensure that all adjustments are properly recorded prior to paying vendor.
• Prepare and process ACH transfers and wire payments
• Provide and organize back-up documents for printed checks.
• Ensure that signed checks have appropriate remittances and mail to vendor.
• Answer all vendor inquiries and resolve problems regarding invoices through correspondence, telephone, or e-mail.
• Record all credit card transactions
• Assist with company travel arrangements
• Reconcile and maintain fuel usage information.
• Review Vendor Statements to ensure all invoices are recorded in the A/P or Purchasing system.
• Assist with month-end closing processes, including journal entries.
• Maintain organized and up-to-date files.

Knowledge of office methods, practices, and equipment; knowledge of spreadsheets, company accounting software, word processing; initiative to develop new procedures to make A/P work processes more efficient; computer literate in Microsoft Office, i.e. Word, Excel; 10-key by touch; ability to establish and maintain effective work relationships with those contacted in the performance of required duties.

Any associate degree or business college equivalent in accounting with emphasis in agricultural accounting; or an equivalent combination of experience (3 years), education, and training that would provide the level of knowledge and ability required for the position.

Proficiency in English & Spanish (spoken and written) desired. Must be capable of effectively communicating with customers, vendors, co-workers, and shareholders.

Strong analytical/numbers capabilities and problem-solving capabilities

• Sitting for prolonged period of time.
• Light to moderate lifting (up to 40 pounds).
• Reaching, stooping, pulling, pushing and manual dexterity.
• Operating a computer, calculator, copier and typewriter involves repetitive hand arm movement. Entering data by touch requires the ability to hear computer alarms for errors.

Must be able to handle multi-tasks and work in a fast-paced environment with frequent interruptions. Must be able to deal politely with outside vendors. Communication with other staff members involves making contact orally via the telephone or in person.