Medicaid Executive Support Specialist; Executive Support Specialist

Overview

Position Title:

Medicaid Executive Support Specialist (Executive Support Specialist
2)

Initial Posting Date: 01/22/2026

Final date to receive applications: 02/01/2026

Agency:
Oregon Health Authority

Salary Range: $4,537 - $6,048

Position Type:
Employee

This position serves as the executive support specialist for the Medicaid Director, Deputy Medicaid Director, and the Medicaid Chief of Staff. Accordingly, this position will lead to manage, organize, and coordinate administrative actions that are highly complex, confidential, time-sensitive, and consequential to the daily operations of the Medicaid Division.

Toward this aim, the position will assist in the packaging and dissemination of key communication materials, summarize and support tracking and follow-up of meeting/workgroup agreements, decisions, and actions. In addition, the position will provide direction to other administrative and operational staff within the Medicaid Division to assure consistent, collective, cohesive processes and to promote process improvement.

This position serves as a liaison between the Medicaid Director and MED DO broadly to internal colleagues and teams, external partners and providers, other state agency leadership, Governor’s Office and legislative office, as well as federal agencies.

This position will factor in the perspectives of diverse populations most harmed by social injustice and inequities including communities of color, immigrant groups, the disability and neurodivergent communities, veterans, older adults, individuals identifying as LGBTQIA+ and other communities that have been traditionally marginalized.

The position description provides additional context for the role. Section 1 outlines Position Information, including Work Location and Supervisor Name. Section 3 outlines specific responsibilities in the Description of Duties.

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply. At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.

Minimum Qualifications: These qualifications must be visible in your application for consideration. One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Desired Attributes: The following are skills and lived experiences that we have identified as keys to success in this role se are the attributes we are looking for in our top candidate. If you possess any of these, please let us know in your application.

• Demonstrated experience providing high-quality executive and administrative support, including professional customer service, effective communication, and collaboration with leadership, staff, and diverse internal and external partners using a person-centered approach.
• Demonstrated experience supporting meeting and calendar coordination, including scheduling, agenda preparation, note-taking, document management, and follow-up tracking to support effective communication and decision-making; experience in environments that require navigating a high degree of urgency and confidentiality.
• Ability to interpret, explain, and provide basic guidance on agency procedures, forms, and administrative processes within established policies and frameworks.
• Demonstrated ability to handle sensitive and confidential information with discretion, professionalism, and sound judgment in alignment with agency programs, operations, and administrative requirements.
• Working knowledge of health services administration or public sector operations, with an understanding of how administrative support functions contribute to program effectiveness (experience supporting Medicaid or Health Policy programs is preferred but not required).
• Demonstrated experience managing and coordination internal business and administrative operations,…