Executive Support Specialist; Executive Support Specialist – Chief Medical Office Salem

Executive Support Specialist (Executive Support Specialist
2) – Chief Medical Office

Job Title:

Executive Support Specialist – Chief Medical Office Agency:
Oregon Health Authority Position Type:
Employee Salary Range: $4,207.00– $5,842.00

Position Status:
Position will remain open until January 16th, 2025. The first screening of applications will occur January 1st, 2025.

In this dynamic role, you will provide executive support to the Chief Medical Officer (CMO) and the Deputy Chief Medical Officer (DCMO). Your responsibilities will include:

• Managing complex calendars and task lists
• Facilitating meetings with meticulous agenda preparation and detailed minute-taking
• Crafing polished emails, memos, letters, reports, and forms
• Overseeing the organization of files and Microsoft Teams spaces
• Coordinating comprehensive travel itineraries and accommodations
• Ensuring the efficient distribution of products and printed materials

• One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

• Strong Organizational Skills – Able to manage multiple administrative tasks efficiently while maintaining attention to detail and prioritizing deadlines.
• Customer Service Mindset – Demonstrates professionalism, patience, and clear communication when working with internal and external customers.
• Confidentiality and Compliance Awareness – Understands and upholds HIPAA regulations and handles sensitive financial and medical information with discretion.
• Team-Oriented and Collaborative – Works well within a team environment, supporting multiple work units and helping maintain smooth office operations.

How to Apply:

• Submission Requirements – At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume and Cover Letter.
• External Candidates:
  Visit the to submit your application. Be sure to follow all application submission requirements.
• Internal Candidates:
  Current State of Oregon employees must apply through their. Be sure to follow all application submission requirements.
• After You Apply:
  Before the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them.
• Remember to check your email (including your junk folder) and Workday inbox for updates on your application.
• We value our veterans! To ensure the security of your information, kindly follow the instructions for found here. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.
• Reminders:
  Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out !
• This recruitment will be used to fill one full-time, represented by Service Employees International Union (SEIU). Executive Support Specialist posttion based in Salem, Or. This position is 100% on site.

Please download and save a copy of this job announcement and linked position description, as it is not available after the Final date to receive applications. For questions about the announcement, or if you require an alternate format to apply, please contact Barry Lein at email: and phone/text: .

• Competitive benefits package including:
  Excellent benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost;
  Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses;
  Include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month;
  …