Health Information Specialist, Health Services; Salem ODOC and OCE

Position Title
Health Information Specialist, Health Services (Salem) for ODOC and OCE employees only

Initial Posting Date
01/15/2026

Final date to receive applications
01/25/2026

Agency
Department of Corrections

Salary Range
$5,105 - $6,118

Position Type
Employee

The Health Information Specialist coordinates the activities of Medical Records for Health Services at the Oregon State Correctional Institution. Responsibilities include compiling, processing, and maintaining medical records for adults in custody and after release, acting as liaison for medical personnel, managing records retention and responses to public records requests, and serving as custodian of all AIC medical records.

• Prepare and maintain patient records by establishing new records, filing documents, reviewing charts for deficiencies, and pulling charts as necessary.
• Maintain a tracking and recall system to identify receipt and dissemination of medical records.
• Organize movement of inactive medical records to storage; authorize destruction of outdated records per retention guidelines.
• Develop and maintain written policies governing the release, compilation, storage, dissemination, use, and accessibility of patient records, and monitor compliance.
• Respond to requests for patient records from former AICs and community providers, ensuring continuity of care.
• Track records requests in the database to ensure compliance with retention schedules and document request details.
• Plan and maintain health records indexes or storage and retrieval systems to collect, classify, store, or analyze information.

• Two years of experience related to health information or a related field.
• Or an Associate's degree in Health Information Technology from an accredited program.
• Or an equivalent combination of training and experience.
• Preference for candidates with a health information technician certification or Registered Health Information Technician (RHIT) credential.

• Strong verbal and written communication skills.
• Attention to detail and ability to meet deadlines.
• Effectiveness with different management styles and priorities.
• Experience working in a confidential environment.
• Adaptability to changing priorities.
• Proficiency with Excel, Word, PowerPoint, MS Outlook, and Access databases.
• Professionalism, high standards of performance, personal integrity, and conduct.
• Team participation and positive contribution.

• Include dates and duties of all relevant positions and details supporting qualifications.
• Respond to the two questionnaires on public records requests and veterans’ preference immediately after submission.
• Monitor email and Workday account for updates.
• Additional assessment stages may be required; timely completion is required.
• Save a copy of the job announcement for reference.

The role is primarily office‑based with prolonged sitting and extensive computer use, telephone and conference participation, and use of research manuals. Duties may require occasional after‑hours work, weekends, overnight assignments, in‑state travel, and operation of a motor vehicle. Work may occur in an adult correctional facility where interactions with AICs may occur.

In addition to the salary range, eligible employees may receive a 6.95% adjustment for PERS qualifying applicants. The State of Oregon provides a comprehensive benefits package including:

• Family health, vision, and dental insurance.
• Vacation, sick leave, and 11 paid holidays.
• 21 days paid military leave for National Guard and Reserve.
• Optional short‑ and long‑term disability.
• Term life insurance.
• Fully paid retirement program.
• Oregon Savings Growth Plan.
• Flexible spending accounts for health and childcare.
• And more.

The Oregon Department of Corrections is an Equal Opportunity Employer. All qualified applicants will receive equal consideration regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic. Veterans may apply for preference. The department complies with PREA and federal and state laws regarding sexual abuse in confinement.

Kelli Ketchum – Email:
Kelli.

L.Ketchumgon.gov

Reference Number
:
Req-193799