Deputy Recorder

Overview

Make an Impact:
City of Salem is seeking a qualified professional to become the City’s next Deputy City Recorder. This vital position is ideal for a proactive individual with experience in municipal administration, project management, and record-keeping.

Learn and grow:
The City has an innovative and forward-thinking approach to government and community engagement that will provide a variety of opportunities in different practice areas for the successful candidate to advise, solve problems, and help to implement the City's strategic plan.

The Deputy City Recorder plays a crucial role in supporting the City Recorder’s Office by providing professional administrative, legislative, records management, and customer service support for the City’s governing bodies, statutory processes, and public-facing operations.

• Preparing and publishing meeting agenda packets for the City Council, Housing Authority, and Urban Renewal Agency.
• Attending evening meetings and recording and preparing minutes of proceedings.
• Assisting and responding to public records requests and assisting designated records managers.
• Supporting the City Recorder as the records manager and archivist for the City.
• Finalizing ordinances and resolutions.
• Working in conjunction with the City’s Hearings Officer and City staff to set hearings for code compliance and other appeal hearings related to appeals filed with the Recorder.
• Preparing and sending required notifications related to annexations and vacations.
• Assisting in the management of 18+ Boards and Commissions (B&C) including providing clerical and administrative support, ensuring timely and accurate processing of applications and appointments, tracking term expiration dates, and preparing associated communications for the members, Boards and Commissions Appointments Committee and the Mayor. Additionally, coordinates with B&C liaisons, schedules and attends Council Boards and Commissions Appointments Committee meetings, and prepares staff reports related to City Council and Mayoral appointments.
• Supporting the City Recorder as the municipal election’s official.
• Providing excellent customer service to both internal and external customers.

The City utilizes public records, public meetings, boards and commissions, and code codification management systems that are administered by the City Recorder and supported by the Deputy City Recorder.

The Deputy City Recorder reports directly to the City Recorder.

• Medical, dental, and vision coverage for you and your family.
• Paid vacation and sick time in accordance with City policies.
• Competitive pay.
• Employer-paid PERS contribution of 6%.
• Opportunity for voluntary pre-tax contributions to a 457b account.
• Health care and dependent care flexible spending accounts.
• Voluntary long-term care.
• Employee wellness program.
• Employee assistance program.
• Employee health clinic.
• Hybrid work structure with potential remote work days; subject to business needs.
• Position
  
  Schedule:
  
  Monday through Friday 8am-5pm, with some evenings.
• Salary within a listed range based on experience, skills, and education.

• Must pass the pre-employment background check. Depending on area of assignment, may be required to pass the pre-employment drug test (including marijuana depending on area of assignment).
• Must have an Oregon Driver license and have a driving record that meets the City of Salem's driving standards.
• Bachelor's degree from an accredited college or university in business administration, public administration or a related field; and two (2) years of professional administrative level experience involving review, analysis, and preparation of recommendations, development of administrative policies, procedures and systems; or any combination of experience and training that demonstrate possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.
• Must be able to pass a criminal background check necessary to obtain Criminal Justice Information Systems (CJIS) clearance within 30 days of hire (clearance must be maintained throughout employment).
• Notary Public Commission is required at…