Tax Clerk

Overview

Marion County requires on-site work. Remote work is not available.

Performs complex clerical/accounting duties requiring thorough knowledge of laws and procedures relating to tax collection; processes and maintains a variety of records and documents; performs related work as required. Includes detailed recordkeeping and considerable customer service at the counter, on the telephone, by e-mail and/or fax.

Works under the direction or supervision of the Senior Tax Clerk or Tax Office Supervisor, who sets goals, assigns work, and reviews performance to insure conformity to departmental and legal requirements.

Supervision of other employees is not a normal responsibility of this classification but may act as a lead worker for temporary employees during peak periods.

• Performs complex clerical/accounting duties requiring thorough knowledge of laws and procedures relating to tax collection; processes and maintains a variety of records and documents; performs related work as required. Includes detailed recordkeeping and considerable customer service at the counter and on the telephone.
• Requires knowledge of tax regulations and procedures, tax filing systems and accounts classifications, and standard office machines and practices; maintains proficiency in keyboarding skills; operates a calculator and makes arithmetic calculations of a moderately complex nature; communicates effectively in both oral and written form; establishes and maintains effective working relationships with other staff and the public.
• Provides customer service to the public over the telephone and in person by providing information related to property, taxes and assessments; answers inquiries, computes interest and discounts, gives pay-off information, and searches records for information.
• Receives and posts payments made via cash or checks; issues receipts; completes daily balance sheet; prepares deposits; reconciles records between FIMS and ORCATS.
• Processes refunds due to over payments and/or orders received; sets up refund files; contacts affected parties; sets up refund batches; balances records between FIMS and ORCATS; posts refunds to accounts.
• Monitors personal property and mobile home status to collect taxes; answers inquiries, prepares releases, files judgments, releases judgments, prepares warrants, and prepares pay-off notices.
• Develops and prepares computerized notices and letters.
• Trains temporary employees to process payments, maintain records and answer basic taxpayer questions.
• Files documents; disposes of documents according to archive guidelines.
• Maintains and continually updates addresses and mortgage files.
• Enters data into computer system (payments, foreclosures, bankruptcies, refunds, other data); completes forms.
• Performs general office duties related to answering phones, typing, making copies, filing, and distributing mail.
• Performs miscellaneous support functions (mailings, copy work, etc.) Maintains files.
• Attends meetings and trainings, as required.
• Performs other duties as assigned by the supervisor.

• Graduation from high school, preferably supplemented by courses in general office procedures; AND
• Two (2) years of progressively responsible office experience; including a minimum of one (1) year experience in accounting, bookkeeping, or cashiering; OR
• Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.

• The finalist for this position will be required to pass a criminal history background check; however, conviction of a crime may not necessarily disqualify an individual for this position.
• This assignment is represented by a union.
• This is a full-time position, which is eligible for overtime.
• Work Schedule:
  
  Monday - Friday, 8:00 a.m.
  
  - 5:00 p.m. with flexibility depending upon the needs of the department and program.

Knowledge of: general Oregon property tax regulations and procedures; basic alphabetic and numeric filing systems and accounts classifications; modern…