Program Administrative Assistant; Share​/Part-Time

Overview

Initial Posting Date: 01/21/2026

Final date to receive applications: 02/04/2026

Agency: Department of Administrative Services

Salary Range: $4,207 - $5,842

Position Type: Employee

Position Title: Program Administrative Assistant (Job Share/Part-Time, 20 hours a week)

Job Description: Program Administrative Assistant (Job Share, 20 hours a week)

Location: Salem, Oregon (Hybrid – approx. 2 days/week in office)

Schedule: Monday–Friday, 8:00 a.m.–12:00 p.m.

Job Share Monthly Salary: $2,103.50 – $2,921.00

Note:

This position will receive a 2.5% Cost-of-Living Adjustment (COLA), which is not reflected in the salary listed in this posting. The increase will be effective February 1, 2026, and will be reflected in paychecks beginning March 1, 2026.

What is a Job Share?

A job share means two employees share one full-time position, each working part-time hours. In this role, you’ll work 20 hours per week (Monday–Friday, 8 a.m.–12 p.m.), and our current team member works the other half of the schedule. Both employees receive pro-rated benefits and collaborate to ensure all responsibilities are covered.

Looking for meaningful work with a reliable part-time schedule and great benefits? Join DAS as a Program Administrative Assistant supporting Oregon’s statewide Risk Management program. This part-time, job-share position is perfect for someone who values stability, collaboration, and purpose-driven public service.

You’ll provide administrative and program support to keep statewide risk management services running smoothly. If you enjoy organization, coordination, and being a trusted resource, this is the job for you!

Key responsibilities include:

• Serving as a liaison with agencies, partners, and program customers

• Supporting program managers with tracking projects, research, and reports

• Coordinating meetings, trainings, and events

• Managing shared inboxes, records, templates, and shared drives

• Maintaining program files, databases, and administrative resources

• Supporting risk consultation activities, including claims coordination, billing, and reporting

• Assisting with website updates and administrative support across risk programs

• Helping administer the Citizen Report program related to state vehicle use

View the entire job description here.

Minimum Qualifications:

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An equivalent combination of education and experience.

Desired Attributes:

• Commitment to fostering an inclusive and respectful work environment that values diverse perspectives.

• Experience providing administrative or program support in a collaborative office environment

• Strong organizational and time-management skills, with the ability to manage routine tasks and shifting priorities

• Experience working with the public through multiple communication channels which include phone, email and in person customer contacts, including the ability to deescalate confrontational conversations.

• Ability to coordinate meetings, trainings, or events, including scheduling and documentation

• Proficiency with common office and document tools (such as Microsoft Office); experience with Adobe Pro or similar tools is helpful but not required

• Ability to work independently and as part of a team, while handling information with care and professionalism

• Experience with how to handle public records.

Ready to join our team?

• External Applicants:
  Click “Apply” on the job posting to submit your application.

• Current State of Oregon employees:
  Apply via your employee Workday account.

Important Application Requirements
:

Applicants must submit both a current resume and cover letter. Your cover letter should demonstrate how your experience meets the desired attributes listed in this posting. Generic or vague…