Mayor and City Council Support

Make an impact

The City of Salem is seeking a Mayor and City Council Support who will play a critical role in the effective functioning of the City. This position provides essential administrative and operational support to the volunteer Mayor and eight City Councilors, ensuring the smooth and efficient operation of City government. In this role, you will make a direct impact by enabling strong leadership, supporting critical decision‑making, and driving positive outcomes for the community.

The City Manager’s Office values employees and their professional development. The department offers opportunities to attend conferences, as well as supporting ongoing education and certifications.

This role provides critical support to the Mayor and City Council by coordinating schedules, facilitating effective communication, and ensuring timely responses to constituents. This position will also offer administrative support to the City Manager’s Office, contributing to the smooth and efficient operation of City government. Success in this position requires strong organizational skills, attention to detail, professional communication and a thorough understanding of City operations.

Additionally, this role serves as the primary backup for the Council, Constituent and Intergovernmental Relations Manager, ensuring continuity and comprehensive support across key functions.

• Manage and coordinate appointments and meetings for the Mayor and City Council, ensuring צו quorum of elected officials is not present without proper public notice.
• Draft proclamations for City Council meetings, ensuring accuracy, adherence to City protocols and coordination with constituents receiving the honor.
• Prepare speaking points for the Mayor and City Council to support effective communication during public engagements and meetings, in consultation with subject matter experts and the City’s Communications Team.
• Provide general administrative support to the City Manager’s Office, including document preparation, correspondence and record‑keeping.
• Assist with budget preparation and financial document management for the City Manager’s Office, ensuring accuracy and timely submission.
• Track City Council motions and ensure they are properly documented and communicated to relevant stakeholders.
• Monitor topics for City Council consideration, including upcoming Work Sessions, and coordinate informational updates and summaries from subject matter experts as needed.
• Serve as backup liaison for Council inquiries, managing the inquiry process to ensure consistent and accurate information dissemination to Council members and constituents.
• Provide high‑level support for constituent and Council information requests, handling complex inquiries with professionalism and efficiency.
• Act as backup to facilitate pre‑Council meeting communications, preparing Council members for discussions and providing responses to their questions.

• Medical, dental and vision coverage for you and your family.
• Paid vacation and sick time in accordance with City policies.
• Competitive pay.
• Employer‑paid PERS contribution of 6%.
• Opportunity for voluntary pre‑tax contributions to a 457b account.
• Health‑care and dependent care flexible spending accounts.
• Voluntary long‑term care.
• Employee wellness program.
• Employee assistance program.
• Employee health clinic.
• Position schedule is Monday through Friday between the hours of 8:00 a.m. to 5:00 p.m.
• Our team follows a hybrid work structure where employees can work remotely or from the office (440 Church Street, SE), as needed, based on demands of specific tasks and manager approval. This is subject to change based on business needs.
• The City of Salem offers a comprehensive and equitable base salary within the listed range based on your experience, skills and education. We encourage you to clearly describe how you meet the minimum qualifications and essential attributes in your application materials.

• Must pass the pre‑employment background check.
• Must have reliable transportation ( അന e.g. carpool,…