Executive Support - CMO Admin

Executive Support 2-CMO Admin

The primary purpose of this position is to deliver top-tier, confidential administrative support to the CMO admin office. This role involves active participation in management team meetings, contributing to decisions on highly sensitive issues. The ideal candidate will excel in communication with diverse stakeholders, adeptly juggle multiple priorities, and consistently follow through on assigned tasks.

In this dynamic role, you will provide executive support to the CMO admin office. Your responsibilities will include managing complex calendars and task lists, facilitating meetings with meticulous agenda preparation and detailed minute‑taking, and crafting polished emails, memos, letters, reports, and forms. Additionally, you will oversee the organization of files and Microsoft Teams spaces, coordinate comprehensive travel itineraries and accommodations, and ensure the efficient distribution of products and printed materials.

Your organizational prowess and attention to detail will be key in keeping operations running smoothly.

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.

• One year of experience performing administrative duties in support of agency projects or programs.
• Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

• Strong organizational skills:
  Able to manage multiple administrative tasks efficiently while maintaining attention to detail and prioritizing deadlines.
• Customer service mindset:
  Demonstrates professionalism, patience, and clear communication when working with internal and external customers.
• Confidentiality and compliance awareness:
  Understands and upholds HIPAA regulations and handles sensitive financial and medical information with discretion.
• Team‑oriented and collaborative:
  Works well within a team environment, supporting multiple work units and helping maintain smooth office operations.

Submission Requirements – At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume and Cover Letter.

External Candidates – Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.

Internal Candidates – Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.

After You Apply – Before the job announcement closes, log in to your Workday account to check for pending tasks under "My Applications" and complete them. Remember to check your email (including your junk folder) and Workday inbox for updates on your application.

We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans' preference documentation in the Resume / CV field of your application.

Reminders – Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job!

This recruitment will be used to fill one full-time, represented by Service Employees International Union (SEIU) Executive Support Specialist position based in Salem, Or. This position is 100% on site. Please check SECTION
4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions.

Please download and save a copy of…