Administrative Assistant

Overview

Are you ready to join one of the fastest-growing accounting firms in the nation? At Archer Lewis, we’re proud of our rapid growth and success as we seek to serve local businesses and their owners across the country. We’re looking for passionate individuals to help us on our mission of freeing up our clients to focus on their passions. If you’re seeking a rewarding career in a thriving firm where your expertise and contributions truly make an impact, Archer Lewis is the place for you.

Who We Are

Archer Lewis is driven by the simple mission of helping local businesses and their owners spend less time on tax and accounting and more time on their passions. As one of the fastest-growing accounting firms in the country, we are delivering our exceptional client service to new clients every day. With a focus on integrity and humility, we’ve built a culture where our people are empowered to grow professionally and deliver value to clients across a variety of industries.

As we expand our national footprint, we’re dedicated to maintaining the highest standards of accounting while fostering an environment that supports teamwork, development, and career advancement.

Administrative Assistant

FLSA: Non-Exempt

Role Overview

We are seeking a detail-oriented and proactive Accounting Firm Administrative Assistant to provide essential administrative and accounting support to our team of CPAs and financial professionals. This pivotal role ensures the smooth operation of our office, allowing our accounting staff to focus on high-value client work. The ideal candidate will be highly organized, a strong communicator, and adept at managing multiple tasks in a fast-paced, deadline-driven environment.

• Assist with daily accounting tasks, including processing accounts payable and receivable, invoicing clients, and managing expense reports.
• Perform accurate data entry of financial transactions into accounting software (e.g., Quick Books, Xero) and advanced Excel spreadsheets.
• Maintain organized and confidential financial records and documentation, both physical and electronic, ensuring compliance with company policies and regulatory requirements.
• Manage client communications, including fielding inquiries about appointments and billing, acting as the professional first point of contact for the firm.
• Coordinate schedules and client meetings for accountants, managing complex calendars and ensuring optimal time management during busy periods like tax season.
• Support tax preparation processes by organizing client paperwork and tracking important deadlines.
• Prepare and distribute financial reports, summaries, and statements as requested by senior staff.
• Perform general office support duties, such as managing mail, ordering supplies, and arranging for equipment repairs.
• Collaborate with internal teams to streamline administrative and accounting processes and implement improvements to enhance efficiency.

• High school diploma or equivalent is required; an associate degree in accounting, Finance, or a related field is preferred.
• 1-3 years of administrative support experience, preferably in accounting or finance.
• Proficiency in Microsoft Office Suite, especially Excel, and familiarity with accounting software. Strong data entry skills are essential.
• Exceptional attention to detail, organizational, time management, and communication skills are required.
• Ability to maintain confidentiality and work independently or as part of a team.

At Archer Lewis, we offer a comprehensive and competitive benefits package, including:

• Flexible Paid Time Off (FTO)
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 100% Employer-Paid Short-Term Disability Insurance
• 100% Employer-Paid Long-Term Disability Insurance
• Health and Wellness Resources
• Career Development and Continuing Education Opportunities
• Collaborative, Growth-Oriented Work Environment

This job description is intended to describe the general nature of the work performed. Responsibilities may evolve based on business needs and the strengths and interests of the individual.