Accounts Payable Supervisor

Mid-Willamette Valley Community Action Agency

OUR MISSION: EMPOWERING PEOPLE TO CHANGE THEIR LIVES AND EXIT POVERTY BY PROVIDING VITAL RESOURCES AND COMMUNITY LEADERSHIP.

Our Vision: All people are respected for their infinite worth, and supported to envision and reach a positive future.

The Accounts Payable Supervisor will work as a member of the MWVCAA Finance team to apply accounting theory and skills to develop and implement agency accounting procedures. The person in this position will use accounting systems and structures to maintain the chart of accounts, ensure integrity, accuracy and control of accounting data, and control the expenditure of funds.

 The requirements listed below are representative of the knowledge, skill, and/or ability required.

•  Bachelor's Degree in Accounting or related field with two years of experience; or
•  Six years of related experience, including two years of supervisory experience.
•  Prior experience with grant accounting and Federal grant requirements is required.

•  Driver qualification status is not required for this position.
•  Successful registration with the Child Care Division in the Central Background Registry.
•  Candidate must pass a comprehensive MWVCAA background screening prior to employment.
•  Candidate must pass pre‑employment and random drug/alcohol screenings.

•  Strong GAAP foundation: accrual accounting, revenue recognition, and grant accounting.
•  Demonstrated skills working with personal computers, databases and accounting software.
•  Proficiency with video conferencing software such as Teams or Zoom, and the ability to lead meetings of small and large groups.
•  High level of integrity and dependability with a strong sense of urgency and results‑orientation.
•  Performs data input and utilizes a calculator with speed and accuracy.
•  Prioritizes and organizes work to effectively meet fiscal deadlines.

This job description is not intended to be all-inclusive. Employees will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

•  Oversee Accounts Payable Operations: Manages the day‑to‑day accounts payable functions, ensuring timely and accurate processing of invoices and payments.
•  Invoice Review and Approval: Reviews all incoming invoices for proper coding, approval, and compliance with the organizational policies and budget allocations.
•  Payment Processing: Ensures all vendor payments are processed properly, including electronic transfers, checks, and other methods as required.
•  Reconciliation & Reporting: Performs regular reconciliation of accounts payable to the general ledger and assists in the preparation of financial reports and audits.
•  Vendor Management: Maintains strong relationships with vendors, resolving any issues related to billing discrepancies, payment delays, or service concerns.
•  Policy Implementation & Compliance: Maintains knowledge of GAAP, OMB Uniform Administrative Requirements, and cost principles of agency grant agreements and awards while applying the information to control accounting functions.
•  Team Leadership & Training: Supervises, mentors, and trains accounts payable staff to ensure efficient operations and professional development.
•  Budget Monitoring: Assists in monitoring departmental budgets and expenditures to ensure adherence to financial constraints and donor restrictions.
•  Data Entry & Documentation: Ensures accurate and organized data entry for all transactions, maintaining clear documentation for future audits and compliance checks.
•  Audit & Compliance Support: Collaborates with internal and external auditors to ensure a smooth audit process and timely resolution of any identified issues.
•  Systems Improvement: Recommends and implements process improvements to improve the efficiency and effectiveness of the accounts payable function.
•  Vendor Payment Analysis: Analyzes payment trends and assists in cash flow forecasting to ensure sufficient funds are available for upcoming payments.

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