Grants Manager - Ses

Requisition No: 868791

Agency:
Department of Health

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• Meets or exceeds SMART performance expectations to include but not limited to: DOH Strategic Measures, Comprehensive Program Communication, Quality Assurance reviews, Supervisory Ride Along, Pinellas CHD Core Standards, PMC and other high level meeting attendance. Presentations as needed and Budget/Fiscal Management.
• Supervisory Statement:
  Responsible for the supervision of staff including appraisals, planning and directing their work, approving leave, having the authority for hiring, and taking disciplinary action or effectively recommending such actions.
• This is a highly responsible supervisory position that oversees the Ryan White Part B Lead Agency activities and reports to the HIV/AIDS Program Manager. The individual is responsible for overseeing contract negotiation, preparation, fiscal tracking, and participation in the programmatic, fiscal, and administrative monitoring of local department contracts related to AIDS patient care and HIV prevention activities. This position will also supervise staff (contract managers) and their work products within the Lead Agency.
• Provides contract management for HIV patient care and prevention education outreach contracts. Develops and maintains methods for monitoring and evaluating quality of service and compliance with rules, policies, guidelines, and statutes. Develops contract procurement, and other documentation required for securing available funds. Develops and implements contracts with community agencies and monitors program corrective action plans. Reviews and executes contracts in accordance with established department policy and guidelines.
• Monitors and evaluates provider compliance with rules, policies, and statutes. Provides desk and on‑site monitoring of contracted programs to ensure program effectiveness and efficiency. Identifies potential operational or management problems and gives guidance to providers as it relates to department policy, procedure, and guidelines. Prepares and monitors corrective action plans designed to address identified deficiencies. Provides continual updated information regarding provider compliance status to the program supervisor.
  
  Monitors program procedures to ensure that Federal and State DOH standards and policies are complied with regarding HIV/AIDS Services.
• Reviews, approves, and processes all requests for reimbursement to ensure their accuracy and completeness. Approves and submits all monthly expenditures to DOH HIV/AIDS Section for submission to HRSA. Maintains and reviews all Lead Agency contract files. Follows up with fiscal and administrative contract staff to ensure the providers timely receipt of payment. Coordinates with fiscal and grants management regarding fiscal accountability and contact management.
  
  Maintains contract ledgers that reflect current allocations, expenditures, balances, and amendments. Performs monthly reconciliation of contract ledgers to AIMS/PCFMRS reports. Works with the program supervisor and fiscal staff to resolve any fiscal discrepancies. Complies with and monitors compliance (when applicable) of the mandatory requirements in Section 215.422, Florida Statutes, Chapter 3A‑2A, Florida Administrative Code.
• Assists with goals and objectives of HIV/AIDS strategic planning group and for writing, negotiating, and monitoring the Ending the HIV Epidemic (EHE) contracts and purchase orders. In addition, employee will ensure all financial reports from contractual agreements are reported timely to the HIV/AIDS Program Manager for State and Federal EHE reporting. Employee will actively participate in EHE meetings to provide updates on contract financials throughout the fiscal year.
• Prepares, reviews, and consults budget preparation for the HIV/AIDS Program. Prepares analytical and technical reports for the Division. Prepares and updates the operating budget spending plan and provides analysis of contract expenditures. Develops and implements quality assurance protocols for assessing the HIV/AIDS…