Senior GME Institutional Program Manager - Family Medicine Residency - St. Petersburg

Overview

Position: Senior GME Institutional Program Manager

Location: St. Petersburg, Florida

Department: Family Medicine Residency

Schedule: Full-time; M-F 40 hrs per week

The senior GME Institutional Program Manager maintains and adheres to all ACGME Institutional Requirements and advises on changes to the GME residency and fellowship programs, based on anticipated needs, new or changing program and institution requirements, and implements changes. This position will also have a focus toward financial, business, and strategic planning regarding maintenance of current accredited and non-accredited training programs and future training programs.

• Provides leadership and oversight for the institutional academic program development, data analysis and strategic planning for program(s) to develop and implement long term goals and objectives that align with the program(s)’s and institution’s mission and vision.
• Assists GME Designated Institutional Official and GME Institutional Director to perform advanced, diversified and confidential administrative duties.
• Demonstrates comprehensive and detailed understanding of national accreditation policies.
• Actively participates with the director during the accreditation review or site visit as well as the continued accreditation process.
• Designs, develops and maintains data systems and ensures updates as Graduate Medical Education requirements change.
• Attends annual budget meetings.
• Attends the Graduate Medical Education Committee and Resident Liaison meetings as well as Academic Program Managers Committee and participates and serves as a member of the GME Diversity Committee.
• Serves as liaison between the GME Institutional Office, Residency and Fellowship programs and hospital administrative offices.
• Provides leadership and direction to GME Institutional Coordinator, residents, fellows, medical/PA students and administrative staff within Graduate Medical Education.
• Collects data and creates reports for internal and external reports such as GME Institutional Annual Report, AHCA and Medicare Cost Report for all in-house residents/fellows, PAs, students and visiting residents/fellows and IRIS reporting for hospital reimbursement.
• Creates and submits reports for Department of Health for State Licensure (TRN) on a bi-annual basis.
• Collaborates with Institutional Director regarding GME Policies & Procedures required by accreditation standards for GME training programs and completes revisions as needed; revises GME Residency Manual annually.
• Collaborates with HR, HRIS, Benefits and Educator/Epic team for new Resident/Fellow onboarding.
• Oversees, plans and coordinates all aspects of human resource functions for all Residents/Fellows to include onboarding, contract dissemination, orientation, advancing and offboarding at end of training.
• Oversees all residents/fellows training licenses to ensure they remain valid.
• Oversees residents/fellows who are promoted to next level, transferring to fellowship or faculty position and provides to Compensation Department for salary adjustment.
• Oversees Visiting Resident/Fellow, Medical Student & Physician Assistant Clerkship rotation process.
• Reviews Program Letters of Agreement (PLA’s) for Residency and Fellowship programs and participates in competency-based program development to ensure formal curriculum requirements are met.
• Demonstrates professional behavior by exhibiting sound work habits, thorough knowledge of hospital policies and procedures, and employing proper communication between multiple programs and departments.
• Operates with independent judgment on behalf of the GME Institutional Director during their absence.
• Participates in Local, State, and National Conferences to expand knowledge and participate in accreditation planning sessions, trends and networking opportunities.
• Manages various human resources functions including work assignments, coaching plans, and performance counseling for GME Institutional Program Coordinator.
• Maintains a high degree of initiative and independent judgment.
• Executes program activities with a high degree of independence (e.g., educational events, training, recruitment, orientation,…